Account Payable Accountant

*** Senior Account Payable (Main Job)
- Receive invoice /document & review all invoices information compliance with Tax regulation /Company policy. This include Local & Oversea purchase
- Record entries into accounting system by 3ways/2ways matching with invoices/PO/receipts or acceptance minutes. (Include enter spare part & raw material into account system)
- Ensure all entries recording must be complied with company policies, procedures and tax regulations (account, cost center, allocation expense, meaning full description, payment term).
- Collect and review all documents necessary for preparation of the payment run. Ensure the mathematical accuracy, legitimacy and completeness of the transaction before issue bank transactions forms (remittance form & bank payment online) for oversea & local payment
- Calculate and record realised forex transaction in oversea payment. Quarterly caluclate unrealised forex transaction for creditor & bank balance
- Follow up the payable, advance/downpayment to review payment request, clear advance/downpayment on time
- Follow-up long outstanding balance on employee advance, ensure that the advance is cleared within 2 months from advance date. Highlight to Chief Accountant if any.
- Process and record pre-paid expenses and accruals. Prepare journal entries and account reconciliations as necessary.
- Handle reconciliation with vendor statements /respond to questions related to payment / invoices receiving
- Handle & solve payment issue with supplier / related department. Assist on prepare annex contract.
- Execute the AP month-end closing each month.
- Checking the cash balance between bank statement and cash ledger to make sure they match each other
- Handle cash count and cash count report monthly as well as ad-hoc cash count.
- Back up and support other team members as assigned.
- Play the role of cash keeper
- Identifies accounting process inefficiencies and suggests improvements
- Other tasks assigned by Chief Accountant / superior
- Support on tax inspection, internal and external audit.
* Oversea debtor (will be trained if candicates no have experience in handling oversea debtor)
- Receive oversea invoice /document & review all invoices information compliance with Tax regulation /Company policy.
- On-time record entries into accounting system and calculate foreign exchange currency
- Work with export team handle oversea customer collection. Record oversea collection received.
- Managing foreign exchange rates and their impact on foreign transaction; record realised forex exchange transaction. Quartlerly calculate unrealised forex exchange effect
- Ensure the Oversea debtor related report & AR Aging report updated correctly which would tally with Company systems include comments from collection status
- Identifies accounting process inefficiencies and suggests improvements
- Other tasks assigned by Chief Accountant / superior
- Support on tax inspection, internal and external audit.
* Treasury role (will be trained if candidates have no experience in Treasury)
- Monitor of company cash flows ensure sufficient cash flow for coming payments
- Prepare monthly forecast payment to Chief Accountant
- Dealing with bank for oversea purchase & payment transaction. Handle bank facilities transaction which relate to import purchase.
- Monitor bank facilites usage status and monthly update report to Chief Accountant.