Account Payable: Check supplier’s Invoices and related supporting documents and key transactions into system in compliance with accounting standards, Company&039;s policies and procedures, related Local Authorities&039; regulations (Including: Intracompany transactions (nontrade)). Checking contracts of service /non-trade (supplier).
Daily:
Monitor AP aging to ensure payment made on time.
Check payment documents (Including invoices, purchase orders and goods received notes, expenses account,…) to ensure compliance with company policy, MOA,…
Checking payment voucher from banker to ensure all claims are in accordance with the company policy.
Review/Check contract for items involving in Finance to ensure compliance with company policy: Contracts on system and feedback to owners (of Contracts) before sending to Chief Accountant.
Issued invoice for sales of fixed asset, compensation breakage (if any).
Check outstanding payment and perform the reconciliation between Company and supplier’s/inter companies’ statement account for the payment control.
Receive & check all invoice from inter/intra-companies and get proper approval for payment to inter-companies (Including supporting document, approval for payment, ….) and issue invoices/debit note/credit note back charge to inter/intra-companies.
Monthly:
Inter/intra-companies: need to inform OPCO accrue transaction, perform reconciliation to ensure all transaction match with OPCO.
At the end of the month, coordinate with banker to check and reference bank statements to ensure all transactions are tallied with G/L and others dealing with them and to ensure money transfer from Collection account to Current and HVBB accounts properly.
Assist month end closing (Recording Journal entries for accrue expense, allocation prepayment expense, making Reconciliation between Account Payable subsidiary and General Ledge, Aging Creditor reports, …)
Banking: preparing payment vouchers and bank payment order & check payment documents and key transactions into system in compliance with accounting standards, Company&039;s policies and procedures, related Local Authorities&039; regulations.
Daily
Checking payment requisition, preparing payment vouchers (VND/USD/EUR…) to ensure that all documents are adequate, valid, accurate and payments to employees/supplier/Tax Government are done timely.
Follow current bank, deposit contract, collecting interest from deposit.
Quarterly, payment to SP (promotion program) will check information with Business License to ensure beneficiaries name, bank account info, PIT number and PIT amount for deduct exactly.
Payment to employee (e-claim): Receive/check/key transaction into system, payment requisition (including invoice, supporting documents, …) to ensure compliance with company policy, MOA.
Monthly:
Reconcile bank statement monthly to ensure a match with general ledger.
Collecting cash (if any) from employees/external parties and recording to accounting system to perform smoothly daily cash count and match bank statement.
Preparing "accrued expenses list" (if any) to support the monthly closing, Bank/cash reconciliation, company advance/refundable reports and follow up on overdue advance, masturbate refundable deposits and supporting document verifying.
Fixed Asset (FA):
make monthly report, reconciliation & year end closing
Make annual budget for depreciation expenses.
Performing fixed asset sighting periodically and preparing fixed asset reconciliation when need.
Monthly: Performing depreciation journal and other adjustment/transfer (if any) of fixed asset for general ledger book, reconciliation to ensure a match between subsidiary ledger and general ledger.
Recording to the system status of fixed asset (additional, transfer, disposal, depreciation, …) based on proper supporting document to ensure compliance with accounting standard & company policy.
Other:
Support/submit to Internal Auditors, External Auditors /Tax Departments as their requirements
Other task assigned from the Chief Accounting.
