Admin Assistant

Shadow and assist HR/AD Director in daily global operation duties of back office, mainly in Vietnam and Singapore and coordinate withcolleagues in Shanghai case by case based on the work assignment. 
● Administration: 
○ Office administration: phone operator, mail post service and visitor management, parking registration, electric fee, office maintenance, special notice, equipment, stationery, manage tea-lady’s work, ensurethebestofficeimageandcondition,office insurance, notarize company documents, schedule meetings and more 
○ Daily office expenses spending, recording, coordinating with the finance team and outsource accountingcompanyforthereportonaweeklybasisaswellassupportthe schedule and banking input for payments 
○ Internal/External events preparation and brainstorming for employee engagement programs 
○ Vendor contract management, ensure the follow up of contract expiration and renewal 
○ Business trip arrangement together with visa/work permit/residence card application 
● HR Support: 
○ Employee database and employment documents drafting and managing 
○ Attendance tracking and the holiday system managing 
○ Social Insurance matter and additional Premium Health Insurance benefits managing 
○ Union budget for activities managing, executing and reporting quarterly and annually  
○ Onboarding/Offboarding paperwork processing 
○ Coordinate for Training materials, scheduling and preparation 
○ Support the recruitment work in case 
○ Participate in the procedure, and other mission when launching 
○ Act as the key member that HR & AD team can rely on for important mission and evolution 
○ Connect colleagues to ensure the best company culture and working atmosphere 
The work scope will be evolved based on the working ability,operation needs and learning curve with million of missions waiting for your development