Administration & HR Assistant

Administration responsibility:

• Responsibility involves ensuring the office operation run smoothly. Specially, you are in charge of the following tasks:

•Reception: answer incoming phone call and receive, deliver letters.

•Payments:

- All kinds of telephone: Make monthly payment request. It also needs breaking down for personal calls, projects or OH.

- Stationary: Make monthly payment request with breaking down for projects or OH. Record total expense monthly to make the comparison with previous month and year to report to HR Manager.

- Preparing all the advance, clearing and payment for office expense.

•Database management:
Monthly update database for company’s employees and clients.  

•Stationary:
Arranging necessary things/ stationary for new staff and preparing check list for resignation staff.   

•Parking: Monthly checking the changing & register with the packing.

•Maintenance office facilities

HR responsibility:  

•Fun Agenda: Assisting HRM to build and organize events that enable more celebrations of successes, fun and opportunities for social interaction across Cimigo.

Arrange presents, cards,…for staffs birthday, wedding, having baby & others.

•Assisting HRM in other paper work/ secretary duties.

•Insurance: Working on Insurance job (In patient & out patient). Give instruction for staffs in case of accidents & Illness happened.
 

•Dealing with government bodies: Assisting HRM to deal with government bodies to get work permit for ex-pat.

•Others: Filing and keeping all HR documents in well organized order (Insurance Claim, Leave Application, Interviewers personal files…..)

•Update leave usage and inform to Team Leader/ Manager. Make sure that all staffs joining has updated in annual leave record.

•Management: Regularly supporting your manager in checking office facilities and amenities to ensure a professional working conditions, and office cleaning status to ensure a safe, clean and tidy work environment.

• Graduated College or University

• Experience: at least 1 year of same position

• Can communicate in English

• Personality: agile, honest, quick study

• Good at multitasking, teamwork and time management skill

• Can be work in proactive environment

• Health care insurance

• Working time: Monday - Friday. More plus, there is 2 day off/month (on Friday)

• Company events: birthday, women's day, Christmas....

• Yearly performance evaluation

• Friendly Manager and colleague