Administrative Assistant (Chinese, English)

JOB SUMMARY
Will be rotated between assistant and factory administration tasks, Please be noted that the job requires daily working with foreigners and high level management team. KEY DUTIES AND RESPONSIBILITIES
FACTORY MANAGEMENT ASSISTANT:

- Assist/Support foreign visitors/guests/colleagues during business trips in Vietnam,

- Update/control foreign guest’s list to Vietnam, and Vietnamese staff’s list go oversea for business trips,

- Be able to contact/communicate with oversea related departments if needed,

- Make travel arrangements, including booking flights, transportation, hotel and restaurant reservations, etc.,

- Check & follow up progress of work permit, visa, temporary residence card,… for expatriates,

- Be a translator/ interpreter for guests if needed,

- Support arranging events (tour/dinner...) for foreign guests.

FACTORY ADMINISTRATION:

- Make payment/clearing expense, prepare monthly reports related to factory administration tasks,

- Supervise admin related activities at factories, including security, cleaning, etc.,

- Coordinate with related departments/key persons for improving factory 5S, company policies/regulation,

- Coordinate with ER for delivering gifts for staffs, controlling company gift list,

- Control/manage indirect material warehouse for common items and stationaries which underadmin control.

- Ad-hoc jobs required by Leaders.

REQUIREMENTS
Education
College and above. Major in Business Administration, English, Chinese or other related subjects.
Experience
Minimum 3 years in similar positions
Knowledge
Be able to comfortably use both English and Chinese English: Verbal communication + Written Chinese: Verbal communication + Reading + Typing
Functional Skills
Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)
Other Abilities
Excellent time management skill, have ability to prioritize work

Strong organizational skills especially multi-tasking Attention to details and problem-solving skills

Helpful and friendly demeanor Ability to stay calm under pressure

**Working Location:

1 Position:  Work at Dai Dang Iz - Binh Duong. 2023 will relocate to District 9 Saigon High-Tech Park (HCMC) from 2024

1 Position: Work at Dau Giay IZ - Dong Nai. 2023 will relocate to District 9 Saigon High-Tech Park (HCMC) from 2024

We provide shuttle bus from HCM, Binh Duong, Dong Nai.

Cập nhật gần nhất lúc: 2023-03-09 18:25:06