Assistant Events Manager - Trợ Lý Trưởng Phòng Sự Kiện

Monitor budget and control expenses with a focus on food, beverage, and labour costs….
Interact with potential clients and industry trade representatives of competitive hotels
Recommend or initiate any HR elated actions where needed
Work with Director to achieve departmental revenue targets
Working with Reservations Manager for space allocation of rooms for client
Working with Executive Chef and Director of Food and Beverage Manager for menu and floor plan lay out within budget
Attend to telephone, fax, email enquiries in a timely manner
Ensure Delphi is updated on a regular basis with regard to business information and business status
Liaise with interfacing departments to provide exceptional service for guests
Work with Director to achieve departmental revenue targets
Provide a monthly report on the weddings department.
Train and develop fellow team members in the department to ensure a consistent approach is being delivered for all events.
Direct/Manage everyday activity, plan and assign work ensuring you always have the right staffing numbers
Drive a great working environment for teams to thrive - linking up departments to create sense of one team
Work closely with the Banquet Department, the Food&Beverage Director and the Chef to ensure complete follow up a function.
Assist with promotions and familiarizations where requested
Research and report upon Market trends as well as market intelligence
Maintenance and management of booking data base (Delphi)
Meet with clients and attend to the details of their events (including all types of events including weddings, business meetings, small conferences; internal meetings and external meetings, etc)
Ensure that MSS targets are met and that results are communicated to the wider hotel team.
Work closely with suppliers (ie entertainment/theming) to ensure the clients event is delivered as per the clients expectations
Prepare daily and monthly Banquet Sales Report (business negotiating, business confirmed, and business lost; always aware of the reason of losing business in order to improve for further business opportunities).
Issue Event Order’s for daily functions ideally 5 days before function, except for Last Minute functions.
May assist with other duties as assigned by management
Solicit maximum business from market segments as assigned by Director of Catering/ Cluster DOSM/ General Manager when required.
Prepare proposals and contract letters to customers in an efficient and timely manner.
Identify and recommend opportunities to gain a competitive advantage over competitors
Sell and promote Banquet Function for all meetings and events.
Attend group run downs, site inspections/ famils and all other briefings as required
Ensure the consistency of Delphi standards within the wedding department
Follow up business under negotiation as well and support confirmed business.
Attend daily sales briefings.
Assist with direct mail campaigns where necessary
Handle office phone calls in a timely and efficient manner.
Help create the department’s annual budget and the setting of departmental goals
Promote teamwork and quality service through daily communication and coordination with other departments
Entertain potential accounts where necessary.
Ensures the preparation and timely payment of client accounts
Manage suppliers and ensure that we are receiving the best costs
Train colleagues to make sure they deliver with compliance and to the standards we expect
Work in line with business needs
Other ad-hoc duties – unexpected moments when we have to pull together to get a task done
Be able to conduct an intensive Hotel site inspection and join any hosted function as directed by the Management.
Assist with the co-ordination all familiarizations and site inspections as required
Develop your team and improve their performance through coaching and feedback, and create performance and development goals for colleagues
Enhance brand reputation online through social media channels

- Demonstration of past Sales / Events Experience will be required, minimum 2 years preferred
- Strong computer and organizational skills will be required.

• Rest and relaxation, Home leave allowance
• Competitive salary
• International working environment, join courses of IHG Group
• Relocation, repatriation allowance
• Other benefits
• Accommodation, uniform, transportation, and meals are provided
• Healthcare insurance for personal at least 6 months and for the family after working 2 years
• Service charge as revenue
• At least 14 annual leave, 2 days off per week
• 24/7 accident insurance
• Insurance as labor law
• Contract 2 years included probation period

Cập nhật gần nhất lúc: 2022-05-25 00:42:04