POSITION DESCRIPTION – CASHIER CUM OFFICE ADMINISTRATOR
Primary Responsibility
School fee collection and cashier responsibility
•Prepare invoice for collection of school fees and other fees.
•Maintain and ensure collection of school fees is up-to-date.
•Collect and deposit in the bank collection for other fees - Transportation, Excursions, Meals, Holiday Programmes, Uniform, Annual Concert ticket fees, etc.
•Keep accurate records of school fee collection and submit Report to the Accounts Department when required.
•Process refund of fees, if any according to the Company’s policies.
•Purchase items for scheduled school events.
Secondary Responsibility
1.Providing school reception service and telephone duties:
•Receive all parents visits to school in a friendly, courteous and pleasant manner. Provide enrolment information to parents.
•Schedule appointments for consultation between parents and Principal or Office Manager.
•Manage incoming / outgoing phone calls at front desk, mail receipts, receipt / transmission of faxes.
•Co-ordinate the transmission of information between Principal, Office Manager, Office Administrator and parents.
•Provide courteous and professional service, responding in an accurate and timely manner to all enrolment enquiries.
2.Administrative and clerical duties
•Assist Office Manager with the enrolment process including receiving parents, responding to enquiries from parents, etc.
•Provide courteous and professional service, responding in an accurate and timely manner to all enrolment enquiries.
•Complete students’ enrolment records.
•Maintain a personal file for each student and ensure all records pertaining to the students are filed accordingly. All files must be neatly labeled and categorized accordingly.
•Monitor students referred for illness or discipline for the purpose of ensuring their safety.
•Assist in supervising the school's transportation arrangements.
•Manage students’ menu. Follow up and feedback to Principal and Office Manager on the quality of meals.
•Assist the Principal to translate the School’s Newsletter to Vietnamese.
•Assist the Principal to update the Class Lists.
•Assist the Office Manager in supervising the support staff such as: Janitors, Maintenance Staff, and Drivers. Provide the timetable and work schedule for them.
3.Inventory Control System
•Maintain the Inventory Control System.
•An Inventory List of all administrative files, equipment, computers, machinery, furniture, technical equipment, etc. in the School must be maintained and updated every June and December, before the close of the calendar year. The Inventory List is to be submitted to the Management upon completion.
•Record sales of school uniform / T-shirt periodically. When stock balance is low, new stock must be requested.
Other Duties
•Any other duty assigned by the Campus Principal and / or the Office Manager.
This Job Description is not limited to the duties / responsibilities described above and will be subject to changes to incorporate any duties / responsibilities to reflect the job scope / business requirements