We are looking for team member who has passion and career development in Cost Control team. This position reports to Cost Control Supervisor and is in charge of P2P process and also works as the main bridge between vendors and SSC. This position is expected to be proactive, strong in AP's practice, processes, guidelines, and policies, as well as talented in communication both in Vietnamese and English.
Details as below:
- Maintain good and seamless P2P processes, guidelines, and policies across the stakeholders from agency, shared services centers (SSC), regional offices, and head office.
- Assist to ensure the P2P process to be in place, to be followed and implemented properly by complying with group policies & procedures, charge costs and accounting entries, cost centers, person-in-charges, required supporting documents.
- Assist to ensure the P2P process in compliance with statutory requirements including valid invoices, tax rates, supporting documents, external and internal audits trails.
- Review and confirm payment proposal with sufficient supporting documents for the release of payment to vendors.
- Assist shared services centers (SSC) for smooth operation by communicating to the vendor on payment backlog, statutory requirements, required supporting documents.
- Conduct the monthly SSC services performance on P2P process provided to agency including invoices booking timelines and accuracy, AP payments, AP creditors, cost control, request for information (RFI), and backlog.
- Review and confirm monthly AP creditor statement reconciliation with vendors for payment records.
- Facilitate vendor statement confirmation as per the vendor’s request for its audit/tax purposes.
- Document retention & filing as per group policy and statutory requirements.
- Maintain accurate information for vendor setup/update and match to written agreements.
- Arrange templates and summary report for refunding to the customer for container deposits for payments.
