Director’S Assistant

•Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
•Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
•Manage Director’s electronic diary, arrange the working schedule and inform the Director calendar by week / month, assessing priority of appointments and reallocation as necessary.
•Manage Director’s travel arrangements (including visas/accommodation).
•Full ability and willing to travel for business trips with the Director and business partners
•Prepare, attend meetings at Director’s request (English interpretation for the Director in meetings with foreign personnel and partners)
•Accompanying the Director on business trip with foreign business partner, translating & interpreting for the Director / carrying out necessary tasks including organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
•Translate emails / documents / contracts from English into Vietnamese and vice versa
•Manage arrangements for meetings, including production/distribution of agenda and papers.
•Take notes of Meeting minutes, produce documents, briefing papers, reports and presentations for the Director.
•Meet and greet visitors at all levels of seniority.
•Check and supervise all incoming email and report Director of email content; drafting and send email at Director’s request.
•Translating and editing documents in English and Vietnamese as required
•Maintain Director’s office systems, including data management and filing and records of Director’s contacts.
• Any other duties as may reasonably be required by the Director

* Detailed - oriented female candidate with proven 3 year- experience as assistant director or other similar position is preferred
* BSc/BA in business administration or related field. Having knowledge/ work experience in Finance is an asset
* Proficient in English with outstanding communication and public speaking skills
* Handling and working well under pressure