Distribution Support Executive

Summary of Responsibilities: (A concise paragraph summarizing the job.)
This position provides all manner of administrative, reporting and analytical support to sales force. Expenses administration and sales event organizing are responsibilities of this position, beside the critical task of collaborating with internal and external parties to facilitate sales activities at branches. Additionally, assisting to CDO in translation / interpretation from Vietnamese to English verbal and written , branch visits across country with CDO , reporting and administrative daily work
Principal Responsibilities:
Distribution’s support:
•Coorperate with other functional departments to facilitate daily works of Distribution
•Implement purchase requests of Distribution in line with procedures of Procurement and Finance
•Process claims and reimbursement of sales hierarchy
•In charge of travelling services i.e transportation, accomodation…for business trip of sales hierarchy.
•Track leave of sales force and preapre timeline for payroll
Marketing’s support:
•Assist Sales Marketing team to process POSM, gifts for sales activites such as mini-show, big show… at branches
•Participate in organising Distribution events such as trip contest, Kick off and Mid Year Review…
•Handle premium refund request to customers
Reporting:
•Regularly prepare reports to relvant parties: Mini-show report, marketing material report; sales activity, branch visit report, accurual report…
•Follwing up with IT to manage and enhance Branch Engagement System (BES) to facilitate gift ordering for sales activites
CDO’s assistant:
•Provide translation and interpretion from veitnamese to English as and when required such as interview, memos , emails and sales and branch visits with CDO across Vietnam
•Perform any other tasks assigned by CDO

Knowledge/Skills/Competencies Required:
(Include education and years’ experience.)
•At least 3- 5 years experience in sales administration (life insurance industry background prefferred)
•Services oriented and interpersonal skills
•Vendor management skills
•Willing to travel across vietnam with overnight stays in cities outside Hanoi .
•Fluency in spoken and written Vietnamese and English and ability to translate from Vietnamese to English and vice versa for both verbal and written .
•Time management and ability to work under pressure
•Highly flexible and adaptable to a demanding role
•Familiar with Word, Excel and Power Point
•University Degree