Events Manager

​Key role and responsibilities

• The Events Manager is a member of Fundraising and Communication Department reporting to HFC. You will work in close harmony with the HFC as well as other key saigonchildren senior managers such as the Director, the Head of Programmes, and especially Programmes Manager and Officer. The post holder’s principle responsibilities include:

​Events:

• Develop with the HFC the annual events planning that includes

- Meeting annual agreed audience, income and expenditure targets

- Meeting standards of quality and performance for communication and events execution

- Controlling and managing all outsourced relationships

- Financial reporting

• Overseeing event management and planning from concept to execution including facilitating the creation of event concept to developing a project/event plan, communicating with Events Committee, ensuring the plan is implemented on time and within budget; liaison to vendors
• Develop event concept, and creative direction of deliverables
• Guarantee the execution of all events action planning
• Develop and execute PR plan in consultation with HFC to maximize the publicity and fundraising results of our events
• Works with FCM to maximize effect of Challenge Days activities
• Guarantee donor’s database management following events
• Coordinate, supervise and train events volunteers

​Volunteers

• We are fortunate to have many volunteers who offer to help with everything from translation, programmes’ activities, to updating the database. We are keen to ensure that they find their commitment not only useful and absorbing but positive too. Managing them is an important function for the Events Manager role. Policy and guidelines are in place to help manage this with the Head of Finance and Administration.

​Others

• Other tasks are required by the HFC to fulfil department’s objectives.

• Excellent verbal and written communicator and presenter, creative thinker and team player
• Strong project management and organizational skills
• Strong interest in the organization's mission
• High level of comfort with PR, Media and event conceptualization
• Experience planning and implementing special events and working with volunteers

Required:

• Vietnamese national with a university degree
• A minimum of three years of work experience
• Experience in events planning
• Have a sense of branding and effective production of printing materials
• Possess these skills: Creative thinker, time management, negotiation, self-management and have a can-do attitude
• Proven track record of achieving results
• Excellent verbal and good written communication skills (in English and Vietnamese)
• Proficiency in using Microsoft Office Tools