[GAKU Teppanyaki Restaurant] F&B Administrative Assistant

The ideal candidate is detail- oriented, proactive, and capable of working independently in a dynamic, deadline- driven environment.
We are seeking a bilingual and highly organized Administrative Assistant to support the F&B leadership team during the critical pre- opening phase of a new high- end hospitality venue. This role provides key administrative and coordination support to ensure smooth cross- functional execution, accurate documentation, and timely progress tracking across departments.
Key Responsibilities
Administrative Support
• Organize and coordinate meetings: scheduling, agenda preparation, note- taking, and action tracking.
• Manage calendars, meeting logistics, and travel arrangements as required.
• Draft and submit expense claims, procurement forms, and supplier correspondence.
• Prepare and manage reports, forms, schedules, and internal communications in both Vietnamese and English.
• Monitor team task progress and follow up with relevant departments to ensure timelines are met.
• Assist the F&B and Project Lead with day- to- day administrative tasks and documentation.
Project Coordination
• Track administrative paperwork related to construction, technical documentation, project milestones, and vendor coordination.
• Support follow- ups with Legal and other departments for licenses, permits, and official documentation.
• Act as a liaison between the F&B team and key departments such as HR, Procurement, Finance, and IT.
• Maintain clear records and filing systems (digital and physical) for all pre- opening materials.
Operational Readiness Support
• Coordinate and track deliverables from suppliers and contractors relevant to the F&B setup.
• Provide support on- site as needed to assist with inspections, installations, or setup coordination.
• Help monitor readiness across front- of- house and back- of- house areas through checklists and reporting tools.

Key Competencies
• Excellent interpersonal and communication skills
• Strong problem- solving skills and ability to follow through with minimal supervision
• Strong organization and time- management skills
• Detail- oriented, proactive, and able to work under pressure
• Comfortable working across departments in a dynamic, fast- paced environment
• Ability to handle confidential information with professionalism
• Fluent in Vietnamese and English (written and spoken) – required
Qualifications & Experience
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• University degree in Business Administration, Hospitality Management, or related field
• Experience in hospitality, F&B, or project coordination environments preferred
• Minimum 2–3 years of experience in an administrative support role
• Experience with cross- functional coordination in bilingual work settings is a strong advantage

• Grow professionally in a high- performance, dynamic environment committed to excellence
• Collaborate with a passionate and talented team led by Japanese culinary experts.
• Opportunity to participate in one of Southeast Asia’s most prestigious integrated resorts.

Cập nhật gần nhất lúc: 2025-07-03 13:10:02