FINANCIAL RETURNS
- To compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.
- To spot-check periodically internal purchase orders for food and beverage items against their appropriate market lists.
- To process daily invoices; that is, to match them to their supporting authorizations and receiving records.
- To obtain, date-stamp and file copies of all documents which support authorized purchases (PR’s, PO’s, delivery Notes, signed Receiving Reports, etc.) for future matching to invoices.
- To check accuracy of account allocations.
- To batch invoices and post them and check if these are approved by respective Heads of Department.
- To determine all payments due and to submit the disbursement schedule to the Director of Finance and Business Support for approval prior to the actual preparation of checks.
- To prepare payments and submit them, with their supports attached, for final approval and signatures.
- To raise and record manual checks for urgent payments.
- To prepare monthly accruals for goods and services received, but not invoiced.
- To ensure all current contract has been recorded in Contract log which show expire date, contract value and payment method
- Conduct expense tracking as per HOD request for ad hoc analysis
- To ensure payment has been proceed by due date to keep credit with the supplier
- Reconcile Bank Statement with Bank account on Accounting system
- Deliver Monthly Tax report including VAT, Withholding Tax and ensure Tax Payment accurately and on time
PEOPLE
- Explain to other Departments AP policy and procedure, payment document required as per Accounting law to Department
- To ensure that AP officer are routinely trained and have full knowledge of their respective job responsibilities.
- To Assist in Mid Year Review and End Year review for AP Officer
GUEST EXPERIENCE
- To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.
RESPONSIBLE BUSINESS
- To carry out any other reasonable duties and responsibilities as may be assigned.
- Maintain update knowledge of Tax Regulation and Accounting Regulation
- To have a complete understanding of the hotel’s employee handbook and to adhere to the regulations contained therein.
- To have a complete understanding of the hotel’s policy relating to fire, safety and health.
- To respond to changes in the department functions as dictated by the industry, the company, or the hotel.
- Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety
- Perform any other duties which may be assigned by the management from · time to time.
