In the first 2 months, she/he will take charge of:
Admin:
Compiling information from stores as required by OM.
Assisting OPs/RSC to order stationery/ equipment/ water and follow-up the deliveries.
Providing administrative support to AC, OM, and stores.
Contacting transporters, suppliers with regards to invoices, delivery of mail, stationery, etc…
Assisting RSC to control payment requests of office expenses such as the utility of electricity, water, office rental, telephone, fax, mobile phone, stationery, taxi fee, refreshment, and others. Update monthly report for post cost, taxi fee related to all departments.
Logistic arrangement whenever there’s events/meetings/visitors related to Operations
Performing any other job-related task assigned by OM.
Answering any queries made by other departments in the company without offering any P&C (or other matters that should not be revealed without first checking with superiors) on Operations related issues.
Tracking contracts (Health check-up for OPs) and in charge of renewal. Also controlling these payment requests.
After 2 months, her/his responsibilities are:
Recruitment (70%):
Monitoring the recruitment process (medical check-up, uniform measurement, term clarification, labor contract, etc.).
Maintaining a systematic inventory of potential candidates for future retrieval.
Recruitment activities for OPS included posting advertisements, screening, interviewing, and conducting reference checks (if necessary).
Preparing, checking, and filing staff personal documents both in soft copy and hard copy of assigned restaurants/area.
Assisting to plan, monitor and update the annual recruitment budget.
Building up appropriate networks to source candidates for current or future openings.
Compliance and Benefits (30%):
Checking and updating employees’ data into the HR system.
Assisting in preparing HR internal audit (staff document for new contracts, resignations, ....)
Preparing periodic reports as assigned by HRA Manager.
