HCM D1-ACTIVATION ADMIN - TEMP 6 MONTHS

1. Agency / Supplier management

- Pitching

• Work with Procurement to identify agency/supplier candidates.
• Deliver Briefing and following up with agencies/suppliers on their proposal and/or sample production.
• Evaluate agencies/suppliers¡¦ capability together with line manager and Brand team to select winner.

- POSM production

• Follow up with selected agencies/suppliers to ensure the production lead time.
• Control mass production quality and propose fixing solutions in case of having issues.

- Temporary headcount management

• Follow up with selected agencies to check temporary headcount profile for recruitment.
• Setup KPIs for temporary headcount depending on project requirement.
• Track headcount actual performance and review monthly payroll before process salary payment.

- Contract Management

• Prepare service contract according to budget owner's request.
• Align with legal and do the sign off as per process.
• Ensure contracts are up to date.
• Responsibility for accounts and budgets.

- Budget management & Agency/ Supplier Payment

• Collect post implementation reports from agencies/suppliers to process payment.
• Checking data accuracy in orders and reports.
• Processing invoices for all transactions.
• Consolidate payment recommendation and payment tracking.
• Align with Marketing Finance team for budget and follow up payment to suppliers.

1. Report

• Follow up with selected agencies to check temporary headcount profile for recruitment.
• Setup KPIs for temporary headcount depending on project requirement.
• Track headcount actual performance and review monthly payroll before process salary payment.

1. Administrative tasks & other ad-hoc tasks

• Raise BSE, SRM, CPD, make payments.
• Arrange travel accommodation (raise travel forms, book rooms, flights/cars, get approval of contracts, make reimbursement claims...) for all team members.
• Adhoc admin work which is necessary among the team & cross functional support.
• Support line manager in general and routine operations to meet team’s objectives.

• A business university graduate
• At least 1 years' experience in Marketing and/or similar roles with another FMCG organization, and/or agency experience.
• Good at Microsoft Office (Excel, Power Point).
• Good at English is an advantage
• Well organized
• Ability to work both independently and as a team member.
• Good general administrative / secretarial skill is preferred.