[HEINEKEN] Sales Assistant/Admin - Hai Phong

Work location: Hanoi
Report to: Area Sales Manager
PURPOSE OF THE POSITION
- Execute the sale administration jobs for daily sale team’s operation at sales area.
- To report and assist to Area Sales Manager on daily operation of Sales Area in term of administration jobs and make sure operation runs smoothly properly as Company’s policy
KEY ACCOUNTABILITIES
1 Administrative tasks
-To assist ASM in the administration of carrying out all promotions campaign and summarising of results when the promotion ends including accruals.
- To administer all correspondence relevant with HVN's partner
- To handle administrative work in relation to sale dept.,. staff working at sales area and to coordinate with HR department to ensure employees related matters are systematically recorded, tracked and reported properly.
- To assist RCM in daily sale administrative management.
- To handle all administration matters
- SIS daily update
2 Tracking and following up gratis issues
-To track and follow up all gratis issues including regular and irregular activities properly as company rule/procedure.
- To issue Gratis Request Forms and collect all Good receive note accordance to the summary was approved (if any)
3 Sales Contract Management (OSR)
- To raise OSR (Outlet Sponsorship Requisition) in the system then conduct contract after getting approval from sales managers
-To terminate, renew and prepare contracts for new distributors, draught beer outlets and other customers.
- To maintain and update outlet sponsorship contract data base and prepare monthly report
- To maintain properly the filling system of tie up contract as company regulation
- To maintain/update outlet master data base and report
4 Managing payments
-To monitor and payment all matters relation to signage, tie-up, promotion… as company procedure and provide a monthly report.
- To co-ordinate the salary payment for SPs/DSM (if any)
- To check, process the payment for expense claims of sales representative
- To assist ASM control LME budget
5 Weekly/ Monthly Report
-To do weekly/monthly Inventory,
-To do monthly signage, tie-up, promotion, report,and accrual

- Level of education: College graduate at least
- Ability to work with numbers. 
- Knowledge of administration
- Careful nature
- Good communication skills
- Excel literacy 
- Immediate English.