HR and Administration Manager ( Gross Income Up to 4000$)

***THE JOB:
- As HR and Administration Manager, you will be overall responsible for our HR and Administration department in Hanoi, hereunder HR strategy, budget, recruitment, compensation & benefit policy, training, working environment, corporatesocial profile/brand, and with necessary key performance indicators (KPIs) around budget, recruitment, talent development and retention.
- We expect you to ensure continuous development and optimization of our organization to cope with an expanding organization as well as rising costs in Vietnam. Our growth is challenging our current set-up, and there is a need to continue to ensure a more flexible work force, optimize workflows and professionalize systemsto handle HRplanning and management as well as refine our compensation and benefit model.
- The major challenge is to optimize as we are growing at the same time, meaning that the platform is operating at a high pace and around the clock.
- You will have the responsibility for 1 HR Supervisor and 8 staff responsible forour C&B, Labor Relation, Recruitment, Training, Corporate Communication and Administration in your direct management while a number of part time receptionists (students) are attached to our Administration. With the current growth of the company, it is expected that additional resources will be added just as the role and responsibilities of existing HR and Administration staff are being continuously adjusted also to ensure a broader knowledge base.
- You will be representing the HR and Administration department in our weekly management meeting as well as our monthly strategy update meeting, supporting the collaboration across the entire company.
- At the same time, you will be actively contributing to strengthening a performance cultureand where “care”, one of our six core values, is in focus.
- You will be driving the strategic goals for HR and Administration as well as overseeing daily operational activities to secure stability and efficiency in all steps of our HR and Administration workflow, and efficient communication channels with all staff groups.
- Partnering with the Managing Director (Danish) and our senior management team, you will contribute to strategic decision-making and lead the execution of the company’s HR strategy and policies. Furthermore will you be cooperating and coordinating with our group functions including HR and finance.

***ABOUT YOU:
- We are looking for a person with minimum 5 years of experience in HR and Office management, and a successful track record in implementing and managing HR strategies and systems in large-scale international production-set ups.
- Preferably, you have experience from either studying or working abroad, and being part of an international management team. You have excellent English skills and an international mindset.
- You are business and result oriented, but at the same time possess great people skills. As a person you have a strong and convincing personality and are able to lead by example and creating a feeling of belonging. We expect that you are an “international” person who is motivated by working with challenges across culture barriers. Your leadership and management style is influenced by a western approach.
- Furthermore, you have an interest in working withcorporate social responsibility and are motivated by working with people from all walks of society.
*We imagine that you are:
-Result oriented and with a good cost focus/understanding (good with numbers)
-Experienced in working with implementation of HR strategy and systems
-Experienced in working with large scale productionset-ups
-You can create a learning environment, where people both want to learn but also share knowledge/skills
-You are good at people management – strict but friendly/inclusive
-Good at conflict handling and fostering team spirit (genuine interest in engaging with staff)
-Have solid project management and IT skills
In addition, as a person you are characterized by being:
-Good leader
-Loyal
-Honest
-Trusting personality
-Rational thinking
-Detailed
-Decisive
-Flexible both in terms of people and working time
-Work at high pace
-Multi-tasking
-Team player
-Execution focus
-Service oriented
-Pro-active
-Engaging
-Good health
***WE OFFER:
- You will join a dynamic and international environment anchored in a strong company culture that encourages and fosters creativity, innovation, respect and equality. Our values - quality, credibility, openness, innovation, care, and passion – are based on a belief that we can make a difference – for each other and our clients. Our award-winning CSR policy and high employee ethics are proofs that we walk the talk.
- We are looking to build a long-term relationship, and you will be part of a team that is in a very exciting development phase.
- We offer a competitive salary and benefit package including an attractive incentive plan that fit the selected candidate’s experience and qualifications.
- Additional benefits include 13th and 14th month salary as per regulations set forth in our staff manual. Insurance contributions as regulated by the law. Private health insurance including family members as per regulations set forth in our staff manual, annual health check as well as meals (co-sharing) consumed in the company’s canteen.
- Training activities are carried out both at a corporate as well as individual level.
***APPLICATION:
- Send us your motivational letter and CV including 2 references in English as soon as possible. Please send electronically via VietnamWorks with the subject “HR and Administration Manager”.
- START: February 2020
- LOCATION: 348 Kim Nguu Street, 7th Floor, Hai Ba Trung District, Hanoi, Vietnam
- APPLY BEFORE: As soon as possible but before February 2020
***SUCCESS CRITERIA:
1.After 02 months, the HR and Administration Manager understands in detail the HR and production set-up as well as the challenges and opportunities in terms of organizational development, staff motivation/performance, compensation & benefits limitation/challenges as well as deficiencies within the HR and Administration department and how to mitigate those deficiencies. A HR strategy/action plan is expected to be presented at the end of the probation period.
2.After 06 months, the HR and Administration Manager is expected to have finalized the ongoing implementation of a freelancer model which shall ensure further scalability and flexibility to our production set-up.
3.After 12 months, the HR and Administration Manager is expected to have achieved considerable results in optimizing our organization, HR procedures including but not necessarily limited to:
a.Work culture incl. communication systems, hereunder updated staff manual
b.Standard Operating Procedures for HR and Administration, hereunder recruitment
c.HRM system version 2
d.Refinement of existing C&B system including review of non-financial benefits
e.Recruitment and retention processes strategy