1. Job Summary
The Human Resources & Administration (HR&A) Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for SOA Company. The HR&A Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment, compliance, compensation, benefits, training and development; as well as supervise administrative functions.
2. Job Duties and Responsibilities include, but are not limited to:
*RECRUITMENT:
1.Develop and supervise a recruitment process.
2.Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
3.Oversee all labour engagement for the company following internal employee handbook and manage the welcome and exit process.
Compliance and Record Keeping:
1.Annually review the Company Handbook recommending amendments needed due to changes in local conditions or labour laws.
2.Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing.
*COMPENSATION & BENEFITS:
1.Monitor compensation - ensuring internal equity & compliance and benefits.
2.Facilitate job analysis and update job descriptions.
*PAYROLL & BUDGET
1.Coordinate with Finance Manager in the preparation of monthly Payroll.
2.Advise CFO on appropriate staffing levels and assist in budget preparation.
3.Review employee final payments for accuracy and compliance with labour laws.
*ADMINISTRATION:
1.Ensure smooth running of all administrative functions in the company.
2.Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
3.Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
4.Monitor costs and expenses to assist in budget preparation
5.Oversee facilities services (IT, office management…), maintenance activities and tradespersons (e.g electricians, IT staffs, cleaning service…)
6.Organize and supervise other office activities (yearly company events…)
*TRAINING & DEVELOPMENT & PERFORMANCE MAINTENANCE:
1.Evaluate the need for employee training and development and make recommendations.
2.Oversee the coordination and implementation of annual performance reviews directly with Business Unit Directors (BUD)
*EMPLOYEE RELATIONS:
1.Work with BUD and CFO to resolve employee relations issues pragmatically.
2.Investigate employee relations issues & work to ensure human resources related decisions are consistent and fair.
