MAIN RESPONSIBILITIES:
Recruitment & Selection
Implements recruitment/selection strategy and mobility process, screen application forms, shortlist applicants, conduct pre-screening interviews, language tests and personality questionnaires as required
Selects potential trainees from schools to be interns at the hotel
Maintains the JD database
Liaises with individuals outside the hotel including, but not limited to, government officers, colleges and universities, hotel schools, recruitment agencies, competitors and other members of the local community
Corrects and timely places internal and external advertisements
Is responsible of the employee recruitment from receiving Personnel Requisition phase until hiring confirmation
Is responsible for candidate reference check
Provides professional support and advice on recruitment to line and departmental managers, and advice managers on best practice recruitment and selection
Builds scholarship with vocational schools, colleges, and universities to create a talent pool
Handles the hiring confirmation follows up until the Offer Letter is done
Attracts and help to select the right and qualified candidates for position vacancies
Updates the recruitment status report on a weekly basis from the Personnel Requisition Form of HODs including permanent and casual staff
Conduct exit interviews for line staff and provide feedback on reasons for turnover
Develops and manages the database, candidate pool for each position (internally and externally). Ensures the candidate database is up-to-date
Advertising - get the job descriptions and personnel specifications, prepare job advertisements and suggest how and where jobs will be advertised and prepare other recruitment material such as brochures, posters, notices
Handles manning requests from department
Administration:
Controls overtime request and claims are supported by proper approval and authorization
Controls SAP number by requesting new SAP for new employees and deleting ones of resigned employees
Maintain confidentiality at all times on all matters
Takes responsible for Recruitment HR reports
Prepares Offer Letter for new employees and follows up with HRC until the OL is signed off by the candidate
Controls and monthly updates the annual leave and compensation leave balance to relevant HODs
Maintains the Melia Vinpearl Phu Quoc Job Description database
Manage all the in/out document of the department
Ensures Staff and Manager awareness of HR Policies and procedures
Employee relations:
Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety.
Initiates programs which foster good work relations such as social club and consultative committees
Regularly communicates with staff and maintains good relations
Arranges the office in tidy and proper order to make HR office become an “attractive place” for associates
Prepares discipline reports and sends to HRS and HRM on the 22nd of every month for salary preparation
Understand the responsibilities of other units and departments and co-operate with them
Controls the staff locker, nametag, shoes, uniform
Assists managers in developing work practices that are in line with OH &S policies
Gives a clear guidance of discipline policy to managers and ensures it is strictly followed
Updates the staff notice board information
Perform any other duties which may be assigned by the management from time to time.
Coaches, counsels and disciplines staff, providing constructive feedback to enhance performance
Training & Development:
Assistant Training Manager in Training Record and other preparation for Training Program
Perform any other duties which may be assigned by the management from time to time
