Logistics Procurement Officer

RESPONSIBILITIES AND TASKS
Follow up the program procurement organization at project field level
• Support Shared Service Manager to analyze the local market and keep an up-to-date database of local suppliers that satisfy the association&039;s criteria (quality, price, service, ethics) and needs
• Organize local and regional procurement process according authorized PSR received from Capital and Sites office in line with HI Purchasing procedure within accountability, transparency
• Maintain Supply records of Purchase monitoring Chart (PMC)
• Follow up and maintaining the Services and Supplies Framework contract and its monitoring chart
• Organize any distribution of merchandise for the project’s sites
• Organize local transportation of merchandise: choice of transport and packing, planning and monitoring of consignments, administrative and customs clearance formalities
• Makes sure that goods and services provided comply with the request (quality, quantity, price, deadline, origin, etc.)
• Receives the invoice and prepare HI Payment Authorization form to be validated by the Budget Holders with attaches a copy of the Purchase and Service Request for transmission to the cashier.
• Involving in setting procurement plan setting in collaboration with support service and project Staffs
• Search the local market to find the suitable suppliers and prepare the contracts with them
Carrying out or ensuring correct management of warehouse dedicated to store equipment’s and items for the operation
• Organize the physical management of stocks in collaboration with Shared Service Manager
• Follow up and update the Stock cards in according receiving or releasing stock movement
• Follow up the identification of stock need in collaboration with Area Manager, and Shared Service Manager to prepare PSR for operation kits and consumable replacement need
• Establishing staff and equipment forecasts required for loading/unloading
• Provide the relevant information and report of stock to Area Managers or relevant owner of stock.
• Update monthly stock report (SMC) base on Stock Card and transmitted to Shared Service Manager
• Organize stock distribution of merchandise for the project’s operation sites and support the operational staff to handover the equipment to beneficiaries
Flight and Accommodation Booking
• Manage flight and accommodation reservation or booking processes
• Identify and engage a frame work contract with reliable flight agent
• Communicate the flight and Accommodation reservation or booking with requester
• Receive and manage the Travel and event Request (TER)
• Manage the payment of process in collaboration with finance team
• Ensure the validity of flight ticket and reservation
Organize Supply Chains administrative filing system
• Compiling archive for each logistic function are handled in both of manual and computerize
• Submit the relevant tools of base or functions handled regularly
Any other duties and tasks as assigned by the Shared Service Manager / Area Manager in line with mission objectives, outcomes, implementation and strategy
Only short-listed candidates will be notified.
Type of contract: Fixed Term contract of 12 months/ starting from Oct 2022 (can be extended)
Place: Hue, Vietnam
Closing date for applications: 20/09/2022

PROFILE REQUIRED
• Bachelor of Logistics and Supply Chain Management or related fields
• Legal knowledge of civil and commercial law (contracts)
• Ability working with multicultural and plural-disciplinary teams.
• Knowledge on local market and ability of negotiation
• A communicative English language.
• Flexibility
• Knowledge of procedure of material or service requisition
• Knowledge on general warehousing mechanism
• Good computer operating skills (excel + word)
• Organisation, and Team work
• Anticipation and Reactivity
• Knowledge on stock / Technical organization and procedure
• Reliability, trustworthy and Accountability

• 24 hours insurance for employee and dependents

• 40 hours a week with 2,5 days annual leave /month

Cập nhật gần nhất lúc: 2022-09-21 16:02:05