Material Planning Operations (Mpo) Specialist

Job Grade: Professional
Department:Supply Chain Management
Reports to : Manager, Supply Chain Management
Job Purpose
The Material Planning Operation Specialist must ensure the availability of raw materials and merchandise to meet the production schedule short-term and long-term.
The Material Planning Operations Specialist buys in the right quantity and quality, and in the most cost-effective way for the company, while ensuring inventory efficiency.
The Material Planning Operation Specialist is able to buy raw materials and merchandise within the P + F Company from a remote location and maintains a strong relationship with internal colleagues and external suppliers.
Major Accountabilities
1. Maintain relationships with existing suppliers.
2. Ensure process adherence and use of best practices by executing the documented operational procedures
3. Monitor and address supplier performance in terms of delivery, quality and reliability, among others. Derive and execute control plan to bring supplier’s rating to an acceptable level.
4. Planning of purchased and distribution orders with advanced planning system in consideration of the upstream and downstream requirements
5. Issue Purchase Orders and verify that the vendors have received them and do confirmation.
6. Update & maintain parameter in ERP system according to planning concept.
7. Ensure that all materials are planned and received on time. Follow up on all purchase orders to ensure that scheduled delivery dates are met.
8. Determine and analyse the demand in terms of the right quantity, quality and time while taking actions and collaborating with supply chain planning to minimise the impact to the production schedule and customer
9. Performing search (RFQ) from open market with approved vendor list and put up justification for any premium buy or change of mode of transport request.
10. Coordinate engineering changes with production, R&D and vendors.
11. Follow up on claim related to discrepancy in price, quantity & quality.
12. Review shelf life constraint or solderability requirement commodities to ensure availability
13. Minimise obsolete stock to reduce scrap cost
14. Review and manage material scrap activities.
15. Responsible to investigate and report on process and technology exceptions to drive towards efficiency and effectiveness, as part of the continuous improvement process.
16. Track and maintain proper levels of stocked inventory within approved guideline and defined KPI.
17. Assure that the purchased raw material and merchandise will meet the requirements of the contract as well as government specifications.
18. Prepare and report planning relevant KPI’s – SFM participation incl. escalation (handling of escalation cases, etc.)
19. Work with material quality department and follow up on critical issue to ensure that the material supply can resume with minimal impact to supply chain planning and production
20. Lead sub-project which is given by superior
21. Provide necessary training and advise Material Planning Operations Specialist B on daily handling and operational matters

Key Performance Indicators / Targets :
• Raw material and merchandise availability
• Ensure stock inventory level (raw material .0 and merchandise .2) in alignment with P+F’s global stock policy
• Raw material .0 and .2 cost reduction
Education :
The initiation of procurement processes, negotiations and supplier comparisons require a recognized diploma or bachelor degree in business administration, industrial engineering, science or engineering.
Computer skills and basic knowledge of Microsoft Office required.
Basic knowledge of planning / ordering via ERP system.
Languages:
English is a must; German and other Asian language i.e. write and read in Mandarin would be an advantage.
Experience:
The technical knowledge of goods to be procured through the delivery and availability of products as well as leading negotiations and sub-projects (also in a foreign language) in connection with the processing of purchasing transactions require a related experience of minimum 2 years.
Experience on the job knowledge in manufacturing industry and material planning/supply chain management practices is desired.
Basic knowledge of planning / ordering via ERP system.
Other Competencies :
1. Team-Focused: Able to collaborate and cooperate to get the job done. Must be able to work with other team members toward a common goal.
2. Results focused: Able to deliver agreed results. Must accept responsibility and owns results of the site. Holds people accountable. Has an exceptional discipline to follow through.
3. Analytical Skills: Able to evaluate the many pros and cons of each vendors, based on price, quality, speed of delivery and other factors.
4. Decision-Making Skills:Able to make quick decisions on behalf of the company.
5. Negotiating Skills: Must be able to negotiate effectively with suppliers/manufacturers to create the best deals.
6. Communication skills : Good communication skills are required.
7. Thinking: Able to understand written sentences and paragraphs in work related documents. Must also be able to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
8. Speaking: Talking to others to convey information effectively.
9. Highly Ethical and Respects Diversity:Must be highly ethical and demonstrates mutual respect.
10. Problem Solver: Able to recommend course of action after gathering relevant information, analyzing data, generating ideas and evaluating alternatives.
***Allowances and benefits:
•Allowance:
oHousing allowance
oTransportation allowance: Either shuttle bus or money
oFare allowance
oSchool fee allowance: for employee who has children equal or less than 6 years old
oLunch meal
oFree milk and coffee
•Bonus:
o13th month salary
oBusiness bonus
•Salary adjustment: Once/ year in January
oBased on KPI
oBased on labor market
oBased on business result
•Training program:
oBasic orientation about HR policy, Facility, IT, Overview product, 5S
oOn the job training
oOperational engineering training
oSoft skill training (in-house and outdoor)
oEnglish training
oOversea training
oTuition assistance program
•Health care:
oHealth and accident insurance 24/24
oAnnual health care check-up
oFlu vaccination
•Networking activities:
oTeam building
oYear-end party
oCompany trip
oCoffee & Talk
oCharity
•Gift:
oWomen day
oBirthday
oLunar new year
oCinema ticket