Location: Ho Chi Minh city
The role of an Office Admin is to manage Niteco offices in the best way, provide logistics and administrative service to employees and also contribute to build up company culture.
JOB DESCRIPTION
The Office Admin will be responsible for, but not limited to:
Office management:
Deal with suppliers to ensure office equipment is in good condition and request maintenance whenever necessary
Offer warm greeting and assistance to candidates and visitors.
Answer and direct phone calls, take messages, coordinate feedback in professional manner
Deal with landlord regarding tenant contract to ensure work environment are safe and healthy
Emplo
yee service:
Support employees with procedure to claim Aon Health care insurance and follow up
Assist Company leadership in some administrative ad- hoc tasks where applicable
Prepare stuffs for new comers: entrance card, key card, parking card, work stations, etc. Manage floor plan for seats allocation
Support Admin team in HN to submit documents (visa, work permit,..) for expats in HCM
Manage storage, purchase stationery, food and beverage, daily fill in fridge for employees.
Other tasks assigned by Managers.
Be responsible for annual health check for all employees
Do the filing and/or deliver correspondence to related people
Prepare the purchase report, claim the payment for taxi charge, telephone/ mobile phone charge, parking fee
Be the main contact for arranging hotels and tickets for employee and expatriate inside and outside Vietnam wherever necessary
Company culture contribution
Send congratulation emails to employees, on behalf of the company, on the occasion of marriage or baby birth, etc.
Be one of the main organizers for events/parties including monthly Birthday celebration, monthly Working anniversary celebration, sport and culture activities, annual anniversary, Company trip, etc. Organization tasks includes: planning and finalizing agenda, making slideshows/video clips, arranging snacks for attendees, leading the events, etc.
Participate in other Employer Branding activities.
JOB REQUIREMENTS
Willing to work non- standard hours as needed.
Bachelor degree
The ability to work on multiple tasks at any one time while maintaining high quality standards
Great attention to details
Accountable and careful, knows how to exercise diplomacy and confidentiality
Proficiency in Microsoft Office package, especially Excel, Word, Outlook, PowerPoint. Knowledge of slideshow/video maker applications is a plus
The ability to work well in a team, and take directions and work independently when needed
Excellent English proficiency in both communication and comprehension
Excellent interpersonal skills and high sense of working with human issues
The ability to work under pressure and to tight deadlines
The ability to work in a structured and organized way
At least 1 year experience working as an Office Admin
BENEFITS AND WORKING ENVIRONMENT
Organized training and full support in building your career.
Employee and family are engaged and taken care by the Company via Trade Union activities.
Company Management that regularly communicates Companys strategy, development plan and new opportunities to employees.
Opportunities to work onsite for international projects in Sweden, Australia, UK, USA, etc.
Western management style that is professional, dynamic, open minded, creative, supportive, friendly and encouraging feedback.
Physical care environment where you are taken care, feeling relaxed and enjoying lots of leisure activities such as badminton, ping pong, football, table football, dancing, running, cycling, cinema, etc.
Attractive AON healthcare coverage including health and accident insurance in addition to the standard insurances regulated by the Labor Code. Luxury company summer vacation and team- building budget.
Hybrid working mode.
English- speaking, international and professional work environment: working with expatriates from a number of countries, state of the art working space with a wonderful view over the city skyline, modern facilities include computer dual 24 screens running recent versions of Windows 11 enterprise, MS Office 365, Team, latest version of Visual Studio, and SQL Server, Dell OptiPlex Workstation with 32 GB Ram, 512GB NVMe SSD.
Diversified social and charity activities often organized by NICEF- Niteco Charity Engagement Foundation to create opportunities for our young employees to raise funds and help people with difficulties in Vietnam.
Highly competitive remuneration package: attractive monthly salary and allowances, 13th month salary, additional performance bonus, high public holiday bonuses, and birthday gift, employee service award up to $1,000 for employees with 3+ years.
Apply now
