Office Admin, Ho Chi Minh City

Location: Ho Chi Minh City

Reference: Ho Chi Minh City, Administration & Office

Department: Administration & Office

Company Description

Leader in the development and publishing of games, Gameloft® has established itself as one of the top innovators in its field since 2000. Gameloft creates games for all digital platforms, two of which are featured in the “Top 10 iOS Games by All-Time Worldwide Downloads” from App Annie. Gameloft operates its own established franchises such as Asphalt®, Order & Chaos, Modern Combat and Dungeon Hunter and also partners with major rights holders including Disney®, LEGO®, Universal, Illumination Entertainment, Marvel®, Hasbro®, Fox Digital Entertainment, Mattel® and Ferrari®. Gameloft distributes its games in over 100 countries and employs 4,600 people worldwide. Every month, 114 million unique users can be reached by advertisers in Gameloft games with Gameloft Advertising Solutions, a leading B2B offering dedicated to brands and agencies. Gameloft is a Vivendi company.

All trademarks referenced above are owned by their respective trademark owners.

Job Purpose
In order to give our employees, the best power to build a closer community in a fun and fast-paced work environment, Gameloft SEA is looking for a talented Middle Office Administrator!
As a part of Office Admin Department, you will report to OHM and/or Senior Office Admin. Your main missions will consist in:

Daily assisting our staff and follow up office expenses and payment;
Ensuring smooth administrative support for the entire office over 4,300 sqm, spread in 3 floors;
Implementing other administrative tasks as needed and upon request;
Knowledge of dealing with suppliers to provide the afore-mentioned administrative sup;
Closely assist the Office Admin team for any action, support, initiative, issue and suppliers or third parties’ negotiation/contact.

Principal Accountabilities
Office Management

Work with the Senior OA to maintain procedures and policies (in accordance to our regulations/standards) regarding office hygiene, maintenance services, safety and security; by working with OA team or relevant service providers / authorities;
Support office readiness by enforcing professional presentation/condition of facilities for the whole office (work area, amphitheater, meeting rooms, pantry and patio)
Support the Senior OA for cash call per month and control office expenses;
Check on supplies, material and stationery with sufficient quantity, and monitor their use by updating the lists of suppliers;
Support OM team (1 Senior OA, 1 OA Assistant, 1 tea-lady, 1 technician) by ensuring that all operations / processes are implemented according to Gameloft SEA policies and will run smoothly afterward;
Follow up our Technician’s schedule for repair and maintenance of office equipment or service (air conditioning; power, light, hygiene, safety, PCCC, etc.);
Collaborate and support internal casual events for staff, aligned with COM/HR team calendar;
In a teamwork, work with the OM, COM and HR teams to organize staff activities for emphasizing a dynamic working place for everyone;
Follow up suppliers, landlords or building management to provide best services / contract renewal for any issues/operations with cost effectiveness;

Administrative services assistance for employees at every level:

Perform other ad hoc task when needed
Collaborate and manage with the Senior OA – for any service of VISA, Work Permit and Resident Cards for our expatriates (total ~60 cases);
Coordinate travel booking for our staff management and visitors: eticket, accommodation, visa etc ..;
Provide cell phone bill support and taxi cards/ taxi vouchers to staff as requested by relevant HR- OM authority;

Happiness Commitment!

Maintain via a teamwork, a dynamic, healthy and unify community by launching long-term project or common cause;
Work closely with the team to ensure an equal usage of our resources, creating more values and impacts with existing, fewer and rationalized resources.

Proactive with a good sense of responsibility and teamwork spirit;
Unparalleled flexibility with an open-minded and a complete accessibility;
Minimum 2 years in office admin;
Strong communication and interpersonal skills via all means of communication including email, telephone, correspondence and in person;
Native Vietnamese and excellent command of English (reading, writing, listening, speaking);
Multi-tasking and prioritizing multiple assignments;
Good knowledge of general administration, principles and office protocol;
And of course, an uncontrolled optimism with a big touch of creativity;
Experience with events on/off sites;
Carefulness and accuracy at work;
Proficiency in MS Office (Word, Excel, ..) and computer experience;
Problem solving skills mindset;

What we offer:

A range of policies of support employees physically, mentally and emotionally while working from home;
12 days of paid annual leave, 5 days of paid sick leave, 12 days of paid holiday leave (including 1 day for Christmas), 1 day of birthday leave;
A dynamic workplace environment, with over 18 nationalities, where hundreds of world-renowned game titles were born;
Opportunities to train with experts and develop yourselves;
Various training packages, including annual training (1), sponsorship training (2) and e-learning (3);
Monthly salary alongside Tet and other performance bonuses;
An open-space office, a cafeteria, a terrace and a Gaming Area;
A monthly allowance to cover electricity and Internet bills during WFH periods;
Other benefits from one of the best employers in Vietnam.
WFH is available during times of Covid-19 (only to local and local expatriates);
100% coverage of mandatory insurances (SI, HI, UI), as well as extra healthcare insurance (PTI);

How to apply:
Kindly send your CV to: sai-recruitment@gameloft.com, titled: OA_Your full name or apply here via SmartRecruiters.
Please note that only selected candidates will be contacted for the next round within 2 weeks and your CV will be saved in our files for a period of 6 months

Promotion based on excellence
Career in a world leading game developer
Tons of team building activities
Various in-door events
Modern working facilities
And so much more…
Recognition and reward program
Annual health check
Performance based reward
Games and sport clubs
Birthday celebration
Game room: PS3, Xbox, Wii
Annual staff trip

Cập nhật gần nhất lúc: 2022-01-18 12:22:02