Office Manager (Quản Lý Văn Phòng)

1. Enrolment Management
• Ensure all students are enrolled correctly in accordance with Company’s policy.
• Manage standard enrolment processing, check for completion and validity of documentation.
• Establish a personal file for each student and maintain records of all matters pertaining to the student. All files must be neatly labeled and categorized accordingly.
• Maintain accurate enrolment information and statistics and provide regular reports as required.
• Provide courteous and professional service, responding in an accurate and timely manner to all enrolment enquiries.
• Assist the Principal and Management as required on enrolment-related inquiries. To act as Translator / Interpreter when needed.
2. School Daily Operation
• Oversee the arrangement for meals and school bus.
• Monitor the cleanliness of the school.
• Oversee office administration staff for the purpose of scheduling work assignment and providing instruction or assistance in performing their function.
• Assist Principal in the transmission of information between the school and parents and vice versa.
• Arrange for parents visits and consultation.
• Control and manage school facilities and resources. Supervise record keeping and report on the inventory of school resources.
3. Maintain School Budget
• Maintain stationery and sundry items within the allocated budget.
• Implement the School’s Petty Cash Control System and keep all required records.
• Monitor the administrative process of expenditures to ensure that they remain within the budget.
4. Training
Mentor and train School Administrators / Cashier
5. Other Tasks
• Provide administrative support to Principal in order to assist with the effective management of the School, including correspondence, reports, agendas, minutes, etc.
• Ensure that follow up action is carried out in a timely manner to the satisfaction of the Principal.
• Undertake other tasks as and when assigned by the Immediate Superior and / or Management.