Operational Administrator (JD-0721-020)

JOB SUMMARY
This is a full time position, to assist the operations team and the Director of Operations. General administrative support is needed for both the Estates team and Health and Safety team, in addition to the successful candidate acting as Secretary to the OUCRU Programme Operations Committee and supporting the Director of Operations with a range of administrative activities.
KEY TASKS & RESPONSIBILITIES
Programme Operation Committee
· Arranging logistics for meetings (IT, schedules, venue, ...)
· Other tasks related to the Committee assigned by the Director of Operations.
· Coordinating follow-up to the Committee and working with other members to ensur the timely submission of documentation and follow-up actions
· Preparing documents and schedules for POC meetings assigned by Director of Operations
· Writing meeting minutes and reports as required
Operations support:
· Translating administrative letters, documents as required
· Working with functional teams on asset management
· Provide other general administrative support
· Providing additional support to Director of Operations in areas across the operations portfolio of work
· Managing MoU’s for the HCMC unit
· Provide purchasing, training coordination and other administrative support to the estate management and Health and Safety teams
DEPARTMENT
Operations / Administration
LOCATION
This post is based in Oxford University Clinical Research Unit, Ho Chi Minh City, Viet Nam.
HOURS OF WORK
5 hours per week, extra hours may be required
TENURE
One year full-time contract, including 2 month probation, with a possibility of extension
REPORTING TO
Director of Operations

SELECTION CRITERIA
· Have experience of budget management, and basic finance processes
· Proven and high level organization skills including being proactive and showing initiative
· Degree in Administration or relevant fields.
· Diplomatic, dedicated, mature, sensible, dynamic and motivated personality.
· Have experience of working successfully in a senior administrative and of acting as a committee secretary
· Ability to build good working relationships across all levels of staff in the Unit, and with collaborators and international visitors
· Excellent communication skills both written and verbal in English and Vietnamese
PREFERRED CRITERIA
· Experience of working in the not-for-profit and/or international environment
· Ability to think independently and logically to find the optimal solutions.
· Proficient in MS office: Word, Excel, Power point.
· Experience of using a formal procurement system
BENEFITS
· Contracted salary: Negotiable (depending on actual experience and education).
· Annual leave 18 days/year for the first year, a maximum of 30 days
· Two months’ salary for annual bonus and clothes
· Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage
· Other responsibilities and benefits are based on Viet Nam Labor Law.
HOW TO APPLY
Hospital for Tropical Diseases
764 Vo Van Kiet, Ward 1, District 5, HCMC
Interested candidates are invited to send curriculum vitae, application, writing samples and copies of relevant certificates, by email to
Oxford University Clinical Research Unit
Laboratory of Clinical Science
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DEADLINE FOR SUBMISSION
15 July 2021

Cập nhật gần nhất lúc: 2021-07-01 15:52:02