Payable Accountant

AP controller

• To manage payment timeline to ensure effective payment and maximise net operation working capital. • Perform posting invoice and payment process for tasks which yet to transfer to CoE (Admin, OVH cost, Pay on behalf cases, oversea agent/customers…)
• Verify/Review oversea payment documents before settlement that the correctness of all the invoices and supporting documents according to requirement from Vietnam taxation as well as internal control purpose.
• Ensure all original invoices are collected, and arrange proper filing documents
• Review and propose list of vendors that need to extend credit term and credit limit periodically.
• Check and reconcile payment with vendor through coordination with COE and Ops for response to vendor enquiries.
• Ensure outstanding amount on system is updated.

COE control

• Supervise performance of CoE team for transferred tasks related to AP sections.
• Back up CoE team for transferred tasks related to AP sections.
• Control and review the intercompany reconciliation performed by CoE.
• Control and follow up to get disputed invoices both IC and 3rd parties resolved within expected timeline.
• Control CoE to ensure exchange rate is updated in CW1 daily.
• Cooperate with COE team to control vendor organization master data.
• Prepare SOP and instruct COE team for new moving tasks (if any)

Month end closing

• Ensure assigned month end closing tasks are finished on time.
• Prepare the AP analyst aging report and provide the commentary for outstanding.
• Closely support to control and improve DPO.

Agent and Intercompany control

• Ensure payment on time per planning schedule/policy • Follow up with CoE and Ops for monthly interco netting process.
• Highlight and escalate to solve the dispute case within the required timeline (if any).
• Cooperate with related parties (such as regional, AR, Ops, agent, interco, etc..) to resolve the issues/queries related to payment to/collection from agent/interco on payments/collection.
• Highlight vendors that need contracts per regulation for OP to provide.

Banking administrations

• Control bank book and cash book for AP transactions in accounting systems
• Perform bank administration update when required (example: update Mandate and other administrative work required from banks)

Taxation related matters

• Prepare data of VAT, FCT for taxation reports, work closely with consultants to ensure Tax declared on time and accuracy.
• Cooperation with GT to ensure VAS accounting book is compliant with VAS for AP transactions and assigned sections.
• Highlight and escalate any potential issues during payment processing.
• Coordinate with consultants/stakeholders (Ops, admin…) to solve the related taxation of payment document issues.
• To support on CIT report and provide the related data for auditor if required.
• Perform monthly reconciliation between VAT declaration and CW1 system.

Administration duties

• Prepare data, AP confirmation for auditing (if any).
• Find document for tax auditing (if any).
• Scan docs and invoice for filing (if required).
• Proper filing related documents for in charge sections.
• Performs other duties that will be assigned.

Accounting Policies and Compliances

• Support treasury control.
• Monitor to meet Operation Control Framework for related in-charge area.
• To ensure payment is adhered to Toll Policy (Procurement, DOA, Concur…)
• Contact and work with other departments/parties for any concerned matters.
• To check all documents have been obtained approval from authorised person according to DOA and Group policies.
• Contact and work with other departments/parties for any concerned matters.
• Closely report to manager for all internal control points.

System set up and Adhoc project

• Support Chief accountant on build up standard process/ template/ working file.
• Review and propose for improvement plan for current processes/practices.
• Support Chief accountant & take part in accounting system/processes implementation & improvement.

• 3 years and above working experience as same role
• Advanced Excel Skills.
• Accounting background and have tax knowledge (VAT and E-Invoice regulation)
• Time management skills, organizational skills and problem-solving skills
• Good verbal and written English communication skills
• Sound knowledge in Logistics/Forwarding service (preferable)
• Experience in CW1 system and FPT e-invoice system (preferable).

Cập nhật gần nhất lúc: 2023-02-06 03:25:30