Personal Assistant To General Manager

Internally
• All departments
Externally
• Owners
• Suppliers
• Vendors
• Guests
• Reporters/Journalists
Primary Responsibilities
Administrative and coordination
• Prepare and manage correspondences with internal and external parties for General Manager’s signature
• Maintain systematic up-to-date filing and tracing systems
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Manage and upkeep the functionality and cleanliness of the office
• Maintain confidentiality of sensitive matters/issues
• Ensure adequate stock of office stationery
• Maintain and update Executive Committee and Department Heads’ leave record
• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
• Maintain a high level of professionalism and project a positive image of the organization.
• Prepare monthly financial data reports
• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
• Maintain and update ‘Manager-On-Duty’ schedule
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Take minutes at the Executive Committee Meeting
Other Responsibilities
• Perform other reasonable duties assigned by the assigned by the Management
• Be fully conversant with hotel fire & life safety/emergency procedures
• Attend all briefings, meetings and trainings as assigned by management
• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features
• Maintain a high standard of personal appearance and hygiene at all times
Main Complexity/Critical issues in the Job
• Ensure security and upkeep of all departmental confidential information and files
Revenue responsibilities Not applicable
Headcount Not applicable
Nature Amount
Budget responsibilities Not applicable
Span of Control

Yêu cầu công việc

Knowledge and Experience
• Good working knowledge of MS Excel, Word, & PowerPoint
• Diploma education
• Excellent reading, writing and oral proficiency in English language
• Minimum 8 years of secretarial experience with at least 5 years serving the senior management level
Competencies
• Ability to work effectively and contribute in a team
• Well-presented and professionally groomed at all times
• Good communication and customer contact skills
• Self-motivated and energetic
• Service oriented with an eye for details

• Attractive remuneration package, 13th month salary & Variable bonus based on performance appraisal
• Free-of-charge visit to all SunWorld cable cars and parks applied for both employee and family.
• Social Insurance

Cập nhật gần nhất lúc: 2022-03-08 16:02:03