Personal Assistant to General Manager ( Thư ký Cho Tổng Quản Lý Khách Sạn 5*)

- Join meetings on behalf of General Managerwhen needed, and update later to General Director.
- Essential business activities expected from this position:Secretarial tasks
- Take minutes in Function Head Meetings.
- Take other assignment of General Manager as per requested.
- Validate meeting requests with General Director from internal and external people before arrangements.
- In charge of business trips arrangement for General Manager.
- Prepare for meetings, including meeting room booking, set up and reminder in advance.
- Arrange business schedules for General Manager.
* Translation and Interpretation
- Translate/explain legal documents into Japanese for General Manager for full and accurate understanding before his signing.
- Translate emails from English to Vietnamese from General Manager to employees or external parties when needed.
- Do translation from English into Vietnamese in Company Monthly meetings, Year End party, or other company events....
- Do interpretation from Japanese into Vietnamese in Brand training or Brand events/ workshops.
* Communication and Coordination
- Coordinate between SCV and HQ related to different matters where issues need to be clarified in Japanese for full understanding.
- Dealing with different key stakeholders at different levels, which requires strong interpersonal skills and flexibility.
- Lead the organization of APAC meetings when held in Vietnam (if any)
- Translation and interpretation for both business and technical training, which requires both the advanced level of language and business knowledge in beauty industry.
- Coordinate with Legal department and HQ in legal matters when needed.
- Different natures and business operations of different departments and brands, which requires the person to be able to learn very fast to catch up with business requirements.
- Coordinate with related department in visa, training arrangements for trainers from HQ to come to Vietnam, as well as APAC bosses’ visits.
- Examples of issues encountered by the job holder as well as nature and level of complexity (such as uncertain environment, need for innovative solutions, time constraints, need for coordination with other departments, etc.)

* Required diploma and/or level of professional experience:
- 5 years of working experience in MNC.
- Professional experience in secretarial or personal assistant positions.
- Background in beauty industry is a high advantage.
* Required skills and characteristics
- Good interpersonal skills. Be able to deal with employees from all functions at different levels.
- Quick in learning new things and adapting to new environment.
- Fluency in English. Be able to do translation and interpretation in meetings, company events and technical training.
- High sense of confidentiality. Highly reliable.
- Good coordination skills to collaborate with different stakeholders.

Cập nhật gần nhất lúc: 2021-06-16 07:48:02