Objective:
Planning Director - COE will play a key role in leading, managing and overseeing all activities related to Central Planning Function of Centre of Excellence (COE) under the Department of Operations in collaboration with other stakeholders in the assigned projects by the Head of Operations. The job holder will be responsible for effectively driving the preparation and monitoring of overall Project Program, review of Project Progress, identifying and reporting delays to relevant stakeholders for timely and providing solution with appropriate action to mitigate delay and facilitating interdepartmental co-ordination.
Key requirements and accountabilities:
Key Requirements:
• Excellent understanding and experience of project planning activities and techniques for different scale (large and medium) and types (residential, commercial, malls, etc.) of projects
• Excellent understanding of the value chain and operations of real estate developer
Key Accountabilities:
Lead the activities for preparation of Project Programs at Level 1 and detail program at Level 2/3:
• Review and provide inputs and feedback on Schedule Risk Analysis of Project Program, best with understanding of business implementation standard such as U.S. GAO or DCMA-14
• Review and provide inputs and feedback on integrated Project Program at Level 2/ Level 3 by integrating all the departmental programs ensuring the logics and alignment
• Ability to provide inputs on the realistic timelines for project for setting up project milestones before project inception
• Set up the required planning preparation work including management system of planning, coding, weighting, and documentation.
• Review and provide inputs and feedback on Construction Program, Design Program, Procurement and Tendering Plan prepared by respective departments to ensure inter-department linkages and alignment with Project Milestones
• Provide guidance to Planning Manager for creating Work Breakdown Structure based on the project scope and requirements (Upto Level 3 & lower level as required)
• Review and provide inputs and feedback on Resource requirement for achieving the set timelines and highlight to management in case of any deficiencies
• Lead the process of establishing project milestones at L1 Level before the project inception by coordinating between related departments, and management.
• Resolve conflicts and interface issues between departmental programmes
Project Milestones and Integrated Project Program Monitoring and Reporting Activities:
• Consult or review on impact analysis on overall Project Program from time perspective due to Variation Orders, Extension of Time, etc.
• Provide inputs on Project Risks and potential timeline slippages to all relevant departments for timely action and develop project risk register in consultation with relevant departments and continue to consult and update as required throughout all project phases for use as a tool by Project team in responding to potential and actual project risks.
• Track, monitor the program, and report to HOD on delays in timeline
• Review and provide inputs and feedback on Integrated Project Program on periodic basis based on the status of the project
• Review and ensure accuracy of data captured in Management Reports from project progress perspective
• Coordination with relevant departments and management on delays in timeline
• Revise Project Milestones and Integrated project Program as per the guidance and approval from management. Ensure minimal deviations from baseline plan
• Consult or review on impact analysis on overall Project Program from time perspective due to any changes in the project (Initiated by Management)
• Consult or review Root cause analysis for delays identified and prepare Preventive and Corrective Actions for mitigating these delays
• Analyse progress data, trend and coordinate as required to resolve bottle necks. Able to provide analytical insights with solutions
Interdepartmental Co-ordination and Issue Resolution:
• Participating in the project meetings conducted at BOD and HOD Level to identify critical issues affecting project progress
• Support management in identifying corrective actions for issues
• Ensuring timely follow-up and resolution of critical issues impacting project progress
Establish and implement processes:
• Ensure the implementation of data and management reporting and digitalization in place with collaboration with relevant departments
• Ensure processes and systems are implemented and followed by all in the team
• Ensure processes and systems are established in line with management requirements
• Support Head of Operations in planning for technology initiatives related to project program management and work with IT team for implementation as and when required
Team Development:
• Monitor performance of team members and provide constant guidance and constructive feedback
• Delegate tasks and set deadlines
• Guide the team in every phase of the project to ensure the delivery meets the set timelines
• Oversee day-to-day operation
• Discover training needs and provide coaching
• Motivate team members
• Set clear team goals
Other:
• Other tasks, activities as per company’s requirements
