Project Admin/document Controller

KONE VIETNAM LLC
Mức lương
thương lượng
Địa điểm làm việc
Hồ Chí Minh
Kinh nghiệm yêu cầu
Cập nhật
Chi tiết tin tuyển dụng

Mô tả công việc

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Responsibilities and key activities
- Project Admin is responsible for collecting information for Project Manager’s and Supervisor decision making
- Ensures that revenue and cost forecasts are updated monthly, and always before S-plan milestones 2z, 3c and 5, and that relevant guidelines regarding forecast change approvals are followed
- Handles project’s requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
- Checks invoices without POs/GRs, books against planned primary costs
- Responsible for ensuring correct system status management for sales recognition of the orders, for their closing and for preparing them to be archived
- Is responsible for the correct creation in the system of the PRs upon Supervisor and Project Manager request, ensuring all needed information is filled in. Contacts Purchasing Coordinator for clarification when needed.
- Is responsible for use of correct activities and cost elements in the booking of actual costs
- Monitors project gates and S-Plan accuracy and compliance, maintaining the S-plan schedule in the system between MS 0b and 2z as instructed by the Project Manager and coordinated with the CSE Team.
- Monitors the project schedule (e.g. expiring S-plan milestones) for helping to maintain the project plan and notifies Project Manager about the need to update schedules
- Is responsible for monitoring actual costs vs. plans and reports deviations. Prepares revenue and cost plan status information for forecast reviews.
- Is responsible for monitoring and updating cost forecast with actuals and incoming invoices.
- Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
- Is responsible for monitoring invoicing status vs. billing plan and reports deviations. Verifies collection and reports deviations, preparing status information for forecast reviews and for contacting customer when issues are found.
- Is responsible for handling the contract / scope related claims in agreement with the Project Manager, filing, managing and keeping track of the customer correspondence and documentation related to these
- Is responsible for administration of change orders / variation sales, ensuring timely handling of contract changes including performing correct order registration and booking in the system and ensuring appropriate communication of changes across all relevant FL and SL functions.
- After the pre-closing review, in coordination with Project Manager and Supervisor, s/he is responsible for setting in the system the accurate planning of the remaining costs for an accurate creation of Late Costs plan.
- Based on Supervisor input, s/he is responsible for ensuring that the labor is accurately planned before installation activities are performed, including the correct creation of subcontracting PRs and the correct planning of the installation hours by KONE fitters and testers in the corresponding activities in the system.
- Participates as needed in the Pre-Delivery Review and is responsible for the correctness of the cost planning in order to have a correct start of PoC (Percentage of Completion) Revenue - Recognition at MS3c confirmation.
- Supports Supervisor with the document management of the fitters and subcontractors in coordination with the Installation Resource Manager
- Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time, preparing documentation for the right stakeholders and ensuring that all documentation is available when needed and correctly archived

Yêu cầu công việc

- Good English communication
- Proficient in Microsoft Office products
- Experience in inter-office and customer communications
- 1-3 year experience in a contracting environment with a general understanding of construction and operations functions
- General project management knowledge
- College or University graduated
- SAP ERP system and functionality knowledge
- Previous working experience in relevant field is an asset

Quyền lợi

Gói bảo hiểm cho cá nhân và người thân

Học viện KONE với mô hình thang cuốn thang máy duy nhất tại VIệt Nam

Cập nhật gần nhất lúc: 2022-09-25 07:52:04

Xem thêm
Người tìm việc lưu ý:
Bạn đang xem tin Project Admin/document Controller - Mã tin đăng: 2988887. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng chúng tôi không đảm bảo và không chịu trách nhiệm về bất kỳ nội dung nào liên quan tới tin việc làm này. Nếu người tìm việc phát hiện có sai sót hay vấn đề gì xin hãy báo cáo cho chúng tôi

Mọi người thường tìm kiếm thêm từ khoá

KONE VIETNAM LLC

Quy mô: Cập nhật
Trụ sở: Cập nhật

Thông tin chung

Ngành nghề
Hành chánh/Thư ký, Xây dựng, Bất động sản
Cấp bậc
Nhân Viên
Kinh nghiệm yêu cầu
Đang cập nhật
Trình độ yêu cầu
Đang cập nhật
Số lượng cần tuyển
Đang Cập Nhật
Hình thức làm việc
Đang cập nhật
Giới tính
Đang cập nhật
Hạn nộp hồ sơ
17/10/2022
Mẫu CV đẹp

Việc làm đề xuất liên quan

Việc làm đã xem gần đây