PROJECT COORDINATOR

Execute the Maintenance (MTN) Service in accordance with Scope of Services

• Deeply understand the Scope of Services as well as Term & Condition of contract.

• Manage and apply the related documents: Job safety analysis, Safety Method of Work, MTN procedures, Calibration procedures, MTN check sheets, Calibration check sheets to ensure proper procedures are applied for execution of MTN service.

• Manage and monitor the Preventative MTN Plan, Analyzer performance record, Work flow procedure, MTN Management plan to ensure successful delivery of the whole service scope in timely manner as well as in accordance with Computerized Maintenance Management System (CMMS),

• Manage, monitor and coordinate the manpower to carry out the unplanned works request and planned work request.

• Other required tasks to fulfill the service scope as per contract with client.

Site Management:

• Leading project team by giving assignment, deadlines, monitoring, guidance and supports when needed, to achieve the target plan. Communicate effectively with all team members to ensure disciplines, collaboration and performance.

• Monitor, update the lists of analyzers’ spare parts and consumables during execution of Maintenance Service - Planning project resources (PPE, tools, accessories, sub-contractors) accordingly, as detailed as assigning/ rotating engineers among sections, allocating tools.

• Plan the periodic training for engineers / technicians as well as continuous training for technicians.

• Support field Engineers or field technicians to carry out the maintenance service at Sections/ Areas if possible. - Manage and control other daily activities request from Client

Office Management

• Manage & monitoring document control for history records for Report filing, Manual filing

• Building up& monitoring reports for Analyzer health, Corrective maintenance, Preventative maintenance, Breakdown, Consumable

• Monitoring history records for each analyzer: MTN, Calibration and Validation historical data, downtime tracking

• Evaluate the KPI for Engineers/ Technician periodically.

• Coordinate with HCM office and technical assistant to arrange manpower and coordinate all necessary logistic/procurement activities for Service Team.

• Manage the weekly report/ daily report or other breakdown maintenance report to Client

Focal points & deal with Client requests:

• Representing the team to communicate with client, joining meetings, receiving orders. Requires comprehend of the whole Service scope to avoid miscommunication or out-of-scope commitment.

• Consolidate and prepare the RFC (Request for Consumable) which include

• Communicating closely with TTT management of any issue or risk might harm the success of project

• Reporting and documentation periodically or when required by client and TTT management.

HSE

• Support on broadcasting the HSE regulation to all personnel periodically

• Weekly report HSE status to HSE division.

• Manage the Safe Behavior Observation (SBO) Card program and report to HSE division weekly

• Approved the documents/ Registration/ Control HSE Training Class to all personnel to make sure that all personnel must involve required HSE Training Class

• Updated HSE regulation from time to time as per regulation from HSE division and transfer to all personnel. - Monitoring team member’s compliance of work flow procedure and Safety regulation.

• Understand all HSE regulation regarding the working behavior, mandatory safety training classes.

Preparation for Payment of Service Month

• Coordinate with technical assistant to prepare all required payment documents (timesheet, Work order Summary report, Acceptance letter)

• Collaborate and challenge with Client in order to speed up the payment process

• Bachelor’s degree from Technical University (Preferred background: Electrical/ Automation & Control/ Instrumentation/ Electro-mechanics/ Chemical Engineering)

• Have a minimum of 5 years experience in Facility Maintenance Coordinator/ Management at manufacturing plant, machine. Good knowledge at facilities system in Oil & Gas/ M&E/ Energy is preferred (Instrument/ Process/ Analyzers…)

• Experience in Project management and Operation & Maintenance

• Strong communication skills in Vietnam and in English

• Required computer skills: AutoCAD, MS Office (Word, Excel, Outlook...)

• Critical thinking/ Problem solving skills

• Strong negotiation, presentation, positive thinking and attitude