Project Finance Officer

Reports to: AP Hub Finance Manager, WWF-Viet Nam
Position title: Project Finance Officer, WWF-Viet Nam
Location: Hanoi, Viet Nam
Supervises: n/a
Date: September 2022
Background
WWF recognizes that its employees are its most important asset. A competent workforce, thoroughly trained, properly motivated, and bound together by mutual trust and common objectives is crucial to the success of WWF
WWF was one of the first International non-government organizations working in Vietnam. In 1985, WWF began working on a national conservation strategy and since then has worked closely with the Vietnamese Government on a diverse range of environment issues and implemented field activities across the country. Find out more at http://vietnam.panda.org/
Mission of the Department:
The Project Finance Unit serves the PO as the vital link between programmes, donors, and operations. In doing so it facilitates the flow of funds, provides financial management, and applies operational expertise for the effective coordination of projects. Most importantly, the Unit ensures accountability towards donors.
Major Functions:
Responsible for the financial management, planning, and financial overview of WWF projects and programmes ensuring approved policies, procedures and Network and Donors Standards are adhered to with the aim to increase operational efficiencies and effectiveness.
Major Duties and Responsibilities:
Project management
• Responsible for uploading ADI and journal adjustments for assigned projects in Oracle.
• Validates coding of intercompany transactions initiated by the General Accounting Operation Unit as required
• Provide back-stopping service to other GM Finance staff when required
• Actively to provide the update on project financial information to country monitoring tools (c2g, contract incoming database; ……)
• Records, Reviews expenditure of projects and make necessary adjustments
• Performs other duties as required by managers
• Work closely with Finance team of implementing Country office on the periodical financial reports. Prepare and review consolidation reports for transboundary project in accordance with WWF and Donors’s requirements. Ensures timely submission financial donor reports and that they are of good quality.
• Prepares and reviews financial reports to management and donors, ensuring that expenditure is according to approved contractual budgets and donor requirements.
• Responsible for operational and financial administration of projects. Identifies and communicates major funding gaps and recommends best working solutions.
• Provide advice/guidance on finance related matters to project and finance staff of concerned COs.
• Responsible for organization’s payroll and other staff benefit including review, record, reallocation and reconcile to ensure that all are complied with Swiss GAAP requirement
• Monitors and reconciles funding awards and designated project bank accounts as required.
• Liaises with donors on project financial management as and when required.
• Support in audit of assigned projects (audit planning, coordination of audit field work, review draft report and coordinate with concerned CO for management response)
• Provide orientation to staff to help them understand WWF administration systems, policies and procedures when required
• Responsible for cash flow management of assigned projects (reconcile and transfer sufficient fund to implementing COs based on CO budget/forecast and call for funds from project donor(s)
• Ensures adequate cost recovery from restricted funding for GM Hub.
• Responsible for contracts management for assigned projects.
• Ensures all agreements with partners, 3rd party contracts and payments for projects in charged are processed in a timely manner in accordance with WWF policies and procedures. Monitor GM out-going contract system, ensure all contracts are updated correctly and timely.
• Manage project financial planning for assigned projects, including development of proposals, budgeting, development and drafting of contracts, and monitoring contractual compliance and progress, all in accordance with WWF and Donors’ policies and procedures. Works closely with Project Managers/Directors and Finance team of related implementing Country Offices on the development of budget for new proposals and project budget management during the entire project’s life.
• Ensures the implementation of WWF standards and best practices.
• Provide support in CO audits as required.
• Ensure the process of month, quarter and year-end close is completed in line with WWF procedures and timeline: assigned TB account reconciliation and adjustments, TB review
• Prepare for all payments under GM-Hub
• Responsible for calling of funds and entering related revenue in Oracle. Make any adjustments as required
Reporting
• Support AP Hub Finance manager in providing data for management reports when required.
• Responsible for providing input for Consol-pack: Outgoing Grant and quarterly FER accrual.
• Work closely with Project manager for providing input of project spending estimation to Budget/Forecast.
• Provide input of GM-Hub data to Paccom Report, submit to WWF Viet Nam

Profile:
Required Qualifications and Experience
• University degree in an appropriate subject (business, finance, economics, or accounting).
• Minimum 3 years of financial, project management, and/or accounting experience within an international organization with complex donor requirements or multinational company. Experience working with WWF will be an advantage
Required Skills and Competencies
• Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging.
• Strong analytical skills with ability to set priorities, complete work with minimal supervision, and meet deadlines.
• Advanced IT skills, particularly knowledge of Microsoft Office software. Oracle ERP experience would also be a strong asset.
• Self-starter with strong organizational skills and adaptive planning skills.
• Demonstrates WWF behaviors in ways of working: strive for impact, listen deeply, collaborate openly, and innovate fearlessly.
• Experience of working in a multicultural environment.
• Excellent interpersonal skills.
• Developed financial management/accounting skills are essential.
• Able to work with multiple demands.
Working Relationships:
External - Interacts with donors, partners, consultants, and field offices as required in fulfilment of duties
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs.
Internal – Project Managers, WWF National Organizations. Frequent contacts with Finance, Human Resources and Compliance (if any) are also necessary.

Salary and bonus in accordance with the company

Insurance policy in accordance with the company

Paid leave policy in accordance with the company

Cập nhật gần nhất lúc: 2022-08-12 22:22:04