The Hostel Purchasing Manager will Responsible for the regional-wide company purchasing operations, including, but not limited to: overseeing the management of purchasing department team members; to implement sound purchasing policies, systems, solutions and procedures in accordance with Company standards.
Building strong relationships of leadership internally and with suppliers by ensuring Mad Monkey core values; Curiosity, Positivity, Courage, Sincerity and family spirit have visibility within the business.
Assist the Finance and Operational Departments in the monitoring, reporting and controlling of Cost of Sales in the hostel, including audit and control, financial analysis and reporting, budgeting and forecasting.
With experience in hospitality industry is required in this job.
Implement sound purchasing policies, systems and procedures in accordance with company standards.
A minimum of three independent genuine quotations must be obtained.
Monitor vendors for quality, service and price through standard purchasing specifications.
Calls for quotations for any item&039;s costings more than a certain amount (as per company policy) and requires into prices from various suppliers.
Entering purchase orders into the system, purchasing all supplies, ensures timely and accurate payments against purchase orders to vendors.
Obtain competitive quotations for hostel requirements and ensure that the best product is sourced and purchased at the best price
Coordinate with the Finance and Operational Department to pay monthly bills.
Responsibilities:
Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
Ensures validity of items available, force issues obsolete items and follows up on action taken for disposal.
Coordinate with the Finance and Operational Departments to pay monthly bills.
Implement sound purchasing policies, systems and procedures in accordance with Company standards.
Receives market list from the Executive Chef or other department and arranges for delivery of those items.
Checks, explains if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
Obtain competitive quotations for hostel requirements and ensure that the best product is sourced and purchased at the best price.
Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
Establish Group contracts to ensure reduced pricing for all operating areas of the Hostel within the region with 30 day account settlement terms.
Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
Responsible for all purchasing functions, quotations, quality and availability.
Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties.
Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.
A minimum of three independent genuine quotations must be obtained.
Reconciles the daily F&B stock takes and sales reports from all outlets
Issues regularly slow-moving item lists.
Keeps all records in a way that they can be checked at any time for information or audit purposes.
Monitor vendors for quality, service and price through standard purchasing specifications.
Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
Calls for quotations for any items costing more than a certain amount (As per company policy) and inquires into prices from various suppliers.
Ensure the efficient operation of the Purchasing Department in all aspects.
Entering purchase orders into the system, Purchasing all supplies, ensures timely and accurate payments against purchase orders to vendors.
