Secretary (1-Year contract)

1.Support Department
-Support in welcoming guest, invitation letters, supporting accommodation, visa and travel, gift;
-Prepare for new joiners (PC arrangement, create User ID, phone, taxi card, welcoming new staff…);
-Prepare for resignation associates; do exit check list;
-Manage Department Employee List (Internal, external, intern) and Department Organizational chart;
-Support Department Head in organizing Department Events like Department meeting, Group Meeting, Workshops;
-Coordinate with other departments to complete assignments;
-Support associates in travel arrangement;
-Support in expense claim form, recording and monthly reporting, newsletter, year book/year end video;
-Manage department budget and purchasing;
-Manage and distribute department asset (PCs, mouse, key board, RAM, monitor), prepare monthly asset report;
-Purchasing office supplies as per regulation;
-Get Department Head’s approval for expense claim form, work on, TPS or other related paper work;
-Support in interview process;
-Manage email distribution List and Department folder right granting;
-Support in receiving/sending courier;
-Taxi management;
-Support associates in daily arising topics.
2.Assist to Department Head
-Take meeting minute and follow up;
-Manage Department calendar;
-Handle travel arrangement (raise TPS, transportation, visa, flight ticket, accommodation, and advance - reimburse, work permit, resident card…);
-Manage DH’s personal information;
-Prepare monthly reports and presentation for meeting/workshop;
-Coordinate with DH to organize department events (workshop, welcoming guest event…);
-Other tasks assigned by Department Head and Group Manager.