Mô tả công việc
ROLE SUMMARY
Key programs which the Senior Finance Officer takes part in include, but not limited to, Micro Finance Program and CBT Program.
The Senior Finance Officer will work within the Resource Management of AOP in Vietnam with the purpose is to ensure effectiveness and compliance of AOP in Vietnam financial policies and procedures across different programs and projects funded by different donors. The position will provide support in financial management and accounting of programs by working closely with Products and Services Department and Finance Team. The position will act as a financial liaison with program and project partners to ensure all financial and accounting procedures are carried out in compliance with AOP policies, donors’ requirements, national law and regulations.
MAIN AREAS OF RESPONSIBILITY
Develop financial reporting mechanism and process, build partners’ and staff’s capacity in finance
- Actively seek initiatives to improve the outcomes and effectiveness of program/project financial management and reporting in compliance with donors’ requirements;
- Support identification and design, where necessary, appropriate training for staff and partners in the areas of finance to build capacity in financial management and planning, particularly in regards to budgeting and donor reporting.
- Properly coach, advise and monitor partners in program/project finance management and accounting including preparation of reports, opening and managing accounting books;
- By providing timely support and capacity building, ensure partners understand well and strictly comply to AOP’s financial policies and cost norms, in accordance with each donor’s requirements;
- Design, review and update program/project financial guidelines to partners;
Facilitate and monitor program/project financial management and reporting of partners
- Act as a financial liaison with partners of various projects;
- Check payment and transfer requests from partners and related supporting documents to ensure compliance with accouting standards;
- Verify relevant procurement procedures, check and verify purchase orders, quotations, contracts, payment requests, invoices, receipts, vouchers and other financial documents for approval;
- Monitor, collect and verify the financial books and reports that partners submit to AOP monthly and ensure their accuracy and compliance with AOP’s budget plan and financial procedures;
- Provide necessary assistance to accounting and financial management activities of project’s social enterprise as required.
- Periodically visit partners’ offices in project sites to check their program/project accounting documents and financial reports to ensure they are accurate and in compliance with AOP’s budget plan, cost norms, partner agreements and financial procedures;
- File copies of partners’ project accounting documents and financial reports properly and easy to access;
- Provide necessary assistance to micro-finance program as required;
Facilitate tax procedures
- Ensure program/project documents are in line with tax regulations for subsequent PIT exemption and VAT refund/ exemption.
- Facilitate tax refund procedures for program/project and partners;
- Engage in payroll management and personal income tax (PIT) declaration and exemption for expatriate staff;
Program/project budgeting
- Check and monitor the budgets of program/project to ensure they complies with formats and budget allocation;
- Engage in budget planning for program/project and its activities.
- Develop budget formats of program/project and ensure they are in compliance with donors’ requirements, uniformed and easy to consolidate;
Prepare program/project financial reports for donors, support auditing
- Prepare monthly synthesis financial updates for programs and projects;
- Facilitate the realisation of audit recommendations.
- Periodically prepare financial reports to donors accurately and in compliance with donors’ requirements, cost norms, formats, processes, deadlines, and follow AOP financial manual;
- Provide auditor with sufficient and appropriate information;
- Prepare and verify required financial reports for programs and projects at national level;
- Accompany internal/external auditors to conduct audit visits to partners’ offices in project sites;
Others
- Other tasks as deemed necessary and appropriate.
- Engage in other program activities and field trips;
- Provide support to Operations & HR Team in office finance and administrative activities;
- Participate in organising occasional office events and activities;
- Actively participate in internal and external meetings, ie. by taking minutes, or preparing and delivering presentations;
Please note that this position is intended for a Vietnamese national. Applications will be reviewed on a rolling basis and the position will remain open until filled. Early applications by 15 August 2021 are strongly encouraged. While we appreciate all responses, only shortlisted candidates will be contacted.
