Senior Operations Administrator (JD-0422-021)

JOB SUMMARY
This is a full time position, to strengthen the operations team and support the Director of Operations. The successful candidate with acting as Secretary to the OUCRU Programme Operations Committee and support the Director of Operations across a wide range of operational activities. In addition, some, more general support is needed for a number of operations teams and activities.
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KEY TASKS & RESPONSIBILITIES
Programme Operation Committee
· Other tasks related to the Committee assigned by the Director of Operations.
· Arranging logistics for meetings (IT, schedules, venue, ...)
· Leading follow-up to the Committee and working with other members to ensure the timely submission of documentation and follow-up actions
· Writing meeting minutes and reports as required
· Preparing all documents and schedules for POC meetings, coordinating with members across all the Units
Operations support:
· Provide purchasing, training coordination and other operational support for teams as needed
· Managing MoU’s for the HCMC unit
· Translating administrative letters, documents as required
· Providing additional support to Director of Operations in areas across the operations portfolio of work
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DEPARTMENT
Operations / Administration
LOCATION
This post is based at the Oxford University Clinical Research Unit, Hospital for Tropical Diseases, Ho Chi Minh City, Viet Nam.
HOURS OF WORK
Full-time (37.5 hours per week Monday – Friday)
TENURE
Initial for 1 year, include of 2-month probation with possibility for extension.
REPORTING TO
Director of Operations

ESSENTIAL CRITERIA
· Ability to build good working relationships across all levels of staff in the Unit, and with collaborators and international visitors
· Proficient in MS office: Word, Excel, Power point.
· Proven and high level organization skills including being proactive, showing initiative, working independently and adhering to timelines
· Excellent communication skills both written and verbal in English and Vietnamese
· Experience of working successfully at a senior administrative level and, ideally, of acting as a committee secretary
· Demonstrable experience of budget management, and basic finance processes
· Degree in Administration or equivalent relevant field
· Diplomatic, mature, dynamic and motivated personality
DESIRABLE CRITERIA
· Experience of working in the not-for-profit and/or international environment
· Ability to think independently and logically to find the optimal solutions.
· Experience of using a formal procurement system
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BENEFITS
· Two months’ salary for annual bonus and clothes
· Optional insurance: In-patient and out-patient medical coverage; Personal accident insurance coverage
· Other responsibilities and benefits are based on Viet Nam Labor Law.
· Contracted salary: Negotiable (depending on actual experience and education).
· Annual leave 18 days/year for the first year, a maximum of 30 days
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HOW TO APPLY
Hospital for Tropical Diseases
Laboratory of Clinical Science
764 Vo Van Kiet, Ward 1, District 5, HCMC
Oxford University Clinical Research Unit
Interested candidates are invited to send curriculum vitae, application, writing samples and copies of relevant certificates, by email to
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DEADLINE FOR SUBMISSION
20th May 2022
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* We thank all candidates for their interest but only short-listed applicants will be notified for interview.

Cập nhật gần nhất lúc: 2022-05-27 13:12:04