OVERAL PURPOSE OF THE JOB
_ Duties include budgeting, inventory, and service management, and taking active role as process owner on the Sales and Operation Planning process (S&OP)
_ Manage forecast process to deliver accurate demand, forecasts, and provide the meaningful market intelligence to archive sustainable growth and to exceed business expectation.
- Manage Warehouse and Transport 3PL to perform all warehouse activities which includes In-bound and Out-bound and all warehouse storage transactions at right cost: pick and pack, deliver the right products to customers at the right time, to providing the best customer service in ordering/invoicing the right products for the customer.
_ At this level, the position has a great degree of impact on the business results.
KEY RESPONSIBILITIES
DEMAND PLANNING
Material Management:
- Material Master Data Owner (MMDO)
- Setting safety stocks and import cost for each material.
- Leading NPI (New Products Introduction) process. Work with PM for model line-ups, launching plan to share to all stakeholders and prepare for products compliance.
Demand Planning and Forecasting Management:
- Conduct current and future forecasting analysis, insuring forecasting processes.
- Manage demand plan database to ensure the integrity of data used for analysis.
- Challenge Sales Forecast where appropriate with PM Manager
- Monitors and reviews historical sales and promotion impact, as well as pipelining assumptions, to continuously improve forecast accuracy, and to provide contingency plans for management teams.
- Host the S&OP Consensus meeting to work with Sales and Product marketing team for sales forecast.
- Analysis and generate Forecast Accuracy Report by SKU
Purchasing Management:
- Create PO in SAP and maintain all transaction in SAP.
- Confirm SOP to factory.
- Follow up delivery term to make sure PO will be received on time.
- Create PO and get all Signatures then send to suppliers.
- Working closely with all Suppliers on purchasing of products.
- Control PO: order quantity, SKUs, Delivery lead-time.
- Build purchasing plan regarding sales forecast.
Inventory Management:
- Perform analysis and make recommendations on inventory levels, cost, forecast.
- Expedite orders as required per the forecast or actual sales changes to balance inventory level in support of targeted inventory level.
- Manage inventory levels to maximize customer service and inventory turns.
- Control inventory by delay or advance shipment to make sure stocks healthy.
- Work closely with sales team to balance inventory level for each warehouse to support sales target.
- Implement and control inventory dashboard.
DISTRIBUTION CENTER MANAGEMENT (WAREHOUSE, TRANSPORTATION, COST..)
Warehouse Management:
- Manage daily activities done by 3PL and ensure all requirements are strictly followed and have immediate actions to correct if find anything wrong.
- Inventory control on daily, weekly, monthly basic including re-work materials, equipment..
- Proceed necessary SAP procedures for inbound shipments and outbound orders, ensuring all the transactions being performed in Beko process and compliance requirements.
- Monitoring the quality, quantity of products and ensure the EOL, damaged products are controlled properly as planned, in term of both quality and quantity which meet with cost efficiency target.
- Conduct training and audit to 3PL.
- Coordinate with Customs Broker, Warehouse & Transportation 3PL for plan of inbound shipments and outbound orders.
- Conduct inventory cycle counts and year end counting.
Transportation Management:
- Direct solving the problem when customer complaint in delivery service.
- Manage daily activities done by 3PL and ensure all orders are completed delivery within timeframe.
- Coordinate with 3PL and Customer to perform the return process.
- Collecting all PODs with the timeframe and storage it for audit purpose.
Reporting:
- Validate all reports from 3PLs and give the correct action to them.
- Ad-hoc report to Supply Chain Head (if any).
- Monthly 3PL’s KPIs assessments and provide the action plan to improve 3PL’s service.
DC Cost Management:
- Responsible to manage the budget and control all DC cost within the target.
- Identify the cost improvement opportunity and coordinate with SC Team Members to establish and delivery the Cost Improvement Project.
- Monthly cross check the debit notes from 3PLs before submitted to Supply Chain Head for his approval.
CUSTOMS COMPLIANCE
Customs Clearance Management:
- Customs Broker Management: review and analyze Customs Clearance Performance, solve the problem and take corrective actions with relative parties for the most competitive Clearance Performance/ Capacity.
- Implement the efficient/appropriate clearance procedure to comply with all the regulatory rules/ policy and archive service objective.
- Monitor and get the most updated of the Tax/ Duty Tariff and Circular/Degree regrading customs clearance law/ regulation.
- Define customs clearance process and implement it to ensure all the inbound shipments processing through the clearance process and ensures clearance is monitored smoothly and rapidly, effectively.
Monitor and Manage Suppliers to meet their KPI’s target.
Monthly meeting with Supplier and provide action plan/ proposal incase they’re not meet their KPI’s target.
- Shipping Management:
Collects the pricing from Ocean Freight Forwarder to adapt business needs (cost vs service level).
Record the tender documents to comply with procurement process.
- Collect arising costs for each shipment to support for SAP system processing (input cost, classify vendor code) and inbound posting (create inbound, post GR).
Claim Insurance Management:
- Keep track and record all supporting documents for audit purpose.
- Responsible to claim all inbound damage shipments with Insurer.
Imported Cost Management and Payment:
- Cost accrual: Responsible to provide finance team with monthly accrual approvals for the payments incurred during the period but not having paid to Customs Broker or suppliers yet.
- Responsible to monitor all the activities in cost related to validate all the payments suppliers, Customs Broker to ensure all the activities to be paid correctly with all required compliance of supporting documents.
- Responsible to proceed the imported cost (COGS) by preparing the payment request, includes all the supporting document, having them approved by Supply Chain Head and sending to Finance Team to proceed payment.
- Responsible for Invoice Receipt and Invoice Validation upon receipt of invoices, to ensure all invoices received are correct with given information such as Beko name, address and VAT code number, includes proper/necessary supporting documentation.
- Responsible to provide Customs Broker/Suppliers with payment status update or questions (if any).
- Responsible to update the monthly, quarterly, yearly cost tracking reports.
