Working Hours: From 8AM to 5PM Monday through Friday
Period: Dec 2019 - June 2020
HOW TO APPLY : Please apply online through the school website http://www.unishanoi.org/page.cfm?p=1249
Responsibilities:
Coordinate and assist with standardized testing (PSAT, ISA, MAP)
- Order test materials/ renew annual subscription
- Working with school deputy principals on the testing schedule
- In contact with EAL, LS and HR for student list of special accommodations
- Paperwork for payment process
- Organise parent information session on standardized tests, when required
- Liaise with Curriculum Coordinator to communicate and manage changes in test-taking platforms and formats
MAP:
- Update academic terms and set up testing window on MARC
- Set up test preferences on MARC
- Recruit invigilators and translators
- Schedule the tests for EAL students who need language translation
- Compile student data and teacher information for test registration and reports
- Organise training for invigilators and translators
- Administer MARC
- Logistics (book main test venues, send work-order, security request, helpdesk, prepare stationery, proctor’s notes, hr lists, etc.)
- Cooperate with Tech office to set up computer labs for MAP
- Find test locations for EAL students
- Set up tests for EAL students in needs of language translation
- Assist proctors during the tests (if needed)
- Cover for any proctor if needed
- Create the list of students who have missed initial tests
- Schedule make-up sessions
- Resolve any technical issues happening during the tests
- Response to enquiries on MARC
- Keep track of program updates, changes in test versions and assessment standards
- Inform administrators and teachers when reports are accessible
- Download student reports and name individual student reports
- Deliver student reports to schools’ secretaries
- Liaise with schools’ secretaries about test results released plan
ISA:
- Liaise with procurement during custom inspection
- Provide supporting documents to get test materials custom clear on time
- Check all test material on arrival and secure test in the TLC
- Book test venue(s) for students with special accommodations
- Send work-order, prepare stationery, teacher’s handbook, hr lists, etc.
- Liaise with school principals regarding testing plan and supervision
- Deliver test booklets and test baskets to school offices
- Collect test booklets after the tests finish
- Compile a list of students who missed the initial tests
- Schedule make-up session
- Chase any missing testing booklet
- Arrange shipment
- Compile student bio-data
- Update ISA historical data
- Inform administrators and teachers when reports are accessible
- Download student reports and name individual student reports
- Deliver student reports to schools’ secretaries
- Liaise with schools’ secretaries about test results released plan
PSAT:
- Liaise with procurement during custom inspection
- Provide supporting documents to get test materials custom clear on time
- Check all test material on arrival and secure test in the TLC
- Book test venues
- Liaise with counselling office regarding supervision, special accommodations and logistics
- Deliver test material to counselling office
- Collect test booklets after the tests finish
- Complete a remittance form
- Administer College Board K-12 assessment reporting
- Paperwork for payment process
- Secure PSAT student booklets in the TLC and return to counselling office when the results come out
- Inform HS counsellors when reports are accessible
- Prepare and do preliminary analysis of standardized testing reports
- Analyze standardized testing data using different analysis tools
- Data collection and data visualisation for annual report, presentations to LLT, Board and parents
- Gather data and data presentation for department meetings
- Assist with development of curriculum documents
- Create curriculum site
- Research and collate information from different sources
- Generate reports on Atlas
- Export data from Atlas
- Manage and maintain databases related to curriculum, assessments and student learning
- Create databases for MAP, ISA and PSAT data
- Create and maintain the curriculum site
- Administer Atlas
- Assist and respond to enquiries
- Research and compile comparative curriculum data
- Research and collate information from different sources
- Set up surveys for data gathering
- Organise and support Professional Development events that UNIS hosts
- Liaise with Senior Manager Business Administration to produce service agreement
- Advertise workshop information on Professional learning site
- Liaise with HR about accommodation, entry visa for workshop leaders
- Arrange transportation for workshop leaders and non-UNIS participants
- Create registration system for non-UNIS participants (UNIS hosting workshop)
- Liaise with BO to sort out payment methods for non-UNIS people
- Update participants list, inform BO about cancellation, late registration and alternative payment methods
- Logistics (book/set up workshop venues, prepare workshop materials and stationery, organize catering service)
- Design and issue attendance certificate (if required)
- Put in supporting documents for payment process
- Maintain a database of Professional Development activities
- Monitor Professional learning site
- Publish upcoming in-school PD and workshops, training programs, summer schools in the region
- Update Wednesday/Monday PD schedule
- Update PD resource page on the Professional Learning site
- Provide records for faculty’s PD attestation letters
- Setup PD surveys and collate data on request
- Manage and organize PD books
- Put in request for PD books
- Response to PD enquiries
- Enrol faculty members on Project Zero’s courses
- Provide support and clerical and technical assistance to the work of Curriculum Coordinator, school leadership
teams and the faculty in the school’s curricular initiative
- Set up and organize Xitracs
- Self-study/ evaluation visit
- Provide logistical support for Learning Leadership Team meetings
- Maintain office supplies and the curriculum office space
- Provide input and adhere to TLC departmental budget
- Perform other tasks as required by the Curriculum Coordinator
