Vendor Management acts as the focal point and coordinator of sourcing activities & cost models related to multi-transport (inland FCL/LCL trucking, rail, domestic ocean, barge, cross-border…), nationwide distribution & customs clearance. By projects and day-to-day sourcing, supporting internal stakeholders on their daily need, managing supplier relationship, supplier performance / KPI, and continuously looking for alternative solutions with better operation model, better cost & service quality.
Key Responsibilities
- Perform market analysis and market intelligence.
- Join sourcing projects and day-to-day sourcing related to multi-transport (inland FCL/LCL trucking, rail, domestic ocean, barge, cross-border…), nationwide distribution network design/ costing & customs clearance… for South and Central of Vietnam.
- Point of contact for day-to-day vendor management and spot/one-off/ ad-hoc / emergency sourcing/quotes to fulfil business needs, with risk assessment and properly executed by using a structured process.
- Provide guidance and consultancy, check & negotiate the cost for all requests/tenders with best-of-benchmark, Total Cost Ownership analysis.
- Be the main coordinator among suppliers, Regional procurement, HSSE, Operation team, Warehouse team, Finance, Legal… for all pricing terms, SOP creation KPI set-up and contract sign-off.
- Get internal forecast volume demand in balance with vendor capacity, in line with target service quality & level of forecast accuracy.
- Maintain supplier base & supplier relationship, engage stakeholders with a focus to ensure business continuity which linked to market supply and internal demand.
- Accountable to ensure the right vendor being utilized, all contracts are timely reviewed and all required licenses/certificates are timely renewed.
- Solid business acumen across all products/categories, find saving opportunities and drive to put into practice
- Work with related teams for continuous cost improvement by proposing solutions and make a simulation with visible figures.
- Monitor supplier performance, follow up an action plan to ensure supplier KPI is up to the expectation from Internal teams.
- Initiate projects, best practices to improve supplier’s service quality, operation model, cost.
- Be a core project member in inland-related projects or lead of smaller projects & hands-on exercises.
- Managing risks through identification, analysis and assessment of its impact together with actions & contingency plan.
- Drive Quarterly Business Review (QBR) for selected vendors; reviewing monthly KPIs, risks assessment & management, Responsible procurement and Compliance.
- Identify and eliminate malpractice through effective auditing and be proactive to drive the change for compliance.
- Organize Vendor Day, Vendor Training o Other tasks to be assigned by the line manager or travelling may be required.
