WORK CONTEXT / BACKGROUND:
WVV’s Area Programs (AP) focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementation, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.
Currently, Nhu Thanh AP is in the transition process for LEAP 3 with 3 staff including 1 AP manager, 1 Temporary Sponsorship Facilitator, 1 Bookkeeper, 1 Development Facilitators (DF).
PURPOSE OF POSITION:
To support WVV in building and enhancing Sponsorship Service Operations focusing on children’s well-being and the transformation of registered children, their families and communities and sponsors, through collaborating with local sponsorship volunteers network in planning and implementing activities of the Sponsorship Management Project in the designated AP working area.
To assist the AP Manager in facilitating and maintaining efficient and effective Sponsorship Service Operations, Sponsorship programming and Child Monitoring according to the Sponsorship standards.
KEY RESPONSIBILITIES:
SPONSORSHIP SERVICE OPERATIONS
•Monthly/quarterly/annual plans on Sponsorship Service Operations (SSO) are made and implemented under supervision of the AP Manager.
•Child data and other sponsorship documents (both electronic and hard copies) as well as their relevant back-up copies are maintained systematically in a safe place.
SPONSORSHIP PROGRAMMING AND CHILD MONITORING
•Registered Children (RC)are selected as per the AP’s child selection criteria which is formulated with regards to the Sponsorship Standard, national and local context.
•Child Histories and Child Digital Images are processed and doubled-checked before entering into SingleSTEP.
•The well-being status of RC is monitored, documented and reflected regularly in periodic reflections meetings of the AP team in collaboration with other AP staff, the sponsorship volunteers network and hamlet facilitators network other AP staff;
•Health, education and child protection of children in target areas of the AP are monitored and appropriate follow-up actions are taken as part of the programme’s interventions.
•RC, their families and communities are intentionally included in the AP’s programming interventions, transformational development; their benefit, participation are tracked.
•The presence and well-being related information of the RC is required to be updated into Step and a summarized report is to be submitted to AP manager/SSO Cluster officer after each Child Monitoring (CM)cycle.
COMMUNITY AWARENESS & TRAINING
•The sponsorship volunteer network is established and managed at the target communes of the AP with close coordination between schools (teachers volunteers network) and community settings (hamlet facilitators network) at village and commune levels ;
•Orientation and training are provided to sponsorship volunteers, hamlet facilitators and other related local partners;
•The sponsorship orientation materials (adapted with local context as possible) are distributed to all RC’s parents and non-RC’s parents;
COMMUNE IN CHARGE
•The commune Program Management Board (PMB)is appropriately set up.
•Quarterly, semi and annual Plan of Action (POA)at commune level is prepared.
•Monthly commune PMB meeting is organized with well-prepared agenda (covering (i) Progress against the commune action plan; (ii) Information required for monthly MIS; (iii) RC/Children well-being issues; (iv) Sponsorship performance; (v) Problems, concerns, and action/follow up plan, etc…).
•Monthly commune PMB meeting minutes are recorded to report at ADP monthly meetings for reflection and follow up action.
•Village Development Board (VDB) at village level is appropriately set up.
•Quarterly, semi and annual POA at VDB level is prepared and implemented.
•Assistance is provided to other Project Assistants in planning, implementing, monitoring and evaluation of other projects’ activities in the in-charge commune(s).
