MF Program is structured in two management levels: central office in Hanoi and branch office at provincial and/ or regional level. All direct transactions with clients including clients screening, loan processing and loan collection are carried out at communities’ level through a network of local staff.
At present, MF Program is operation in 11 districts mainly in the north and central of Vietnam.
Micro Finance Program – World Vision Vietnam (MFU) is an independently managed program that promotes transformational development through the provision of micro financial services. MFU was established since 2006.
WORK CONTEXT / BACKGROUND
Micro Finance program’s mission is to foster improvement in the quality of life among the clients in Vietnam by assisting the economically active poor and graduating the moderate and poorest of the poor into entrepreneurial skills. This will be accomplished through a sustainable Micro Finance program that provides access to loans, insurance and savings within program areas. All aspects of the services that MF program delivers are built to lead the development of appropriate models, capacities and systems for Micro enterprise development in Vietnam, resulting in sustainable economic development as part of WVI transformational development ministry throughout Area Program (AP) communities.
PURPOSE OF POSITION
• To supervise the accounting and finance management functions of the MF Program.
• To support WV Vietnam to maintain high standard of financial stewardship.
• To manage MF Program’s treasury to ensure the sustainable operation and compliance with existing regulations.
ROLE DIMENSION/DESCRIPTION
Planning and system development
• Three – year financial projection is developed and regularly revised to incorporate into MF Program’s annual business plan.
• Financial transactions are ensured to comply with VFI policies and standards, local regulators requirement as well as MF Program’s finance manual.
• Technical oversight is provided to the Branch accountants in formulating the branch accounting system
• Financial systems are established as required by VFI’s standardization and maintained in order to provide appropriate levels of security and controls over the organization&039;s resources.
Accounting and finance Implementation
• Financial summary and analysis reports are reviewed.
• The finance management manuals are regularly reviewed and updated with all changes related to policies and procedures.
• Annual budget is accurately prepared, mid-year reviews are properly carried out and other budget revisions are timely made for both branches and national office as required.
• The preparation, updating and maintenance of program inventory, fixed asset records etc. are monitored.
• Appropriate and cost effective financial policies, procedures, internal control system are established, reviewed and updated.
• Measures to enhance the credibility and objectivity of financial statements and reports are identified and implemented.
Monitor, follow-up and reporting
• Financial performance is continuously monitored against the operational and business plan; accomplishments and issues of concern are regularly informed to the National Program Manager and MF Program Advisory Board.
• Audit findings are followed up and recommendations are implemented.
• The performance of the MF Finance Officer and Branch Accountants are closely supervised, monitored, coached, mentored to ensure high quality performance; inputs are provided to the annual performance appraisal exercise.
• Sunsystem software is well managed; accounting and finance relevant e-copies and files are backed up and secured on a monthly basis.
• The implementation of branch accounting system by Branch accountants is closely monitored; coaching and guidance are provided to them in a timely manner.
• Financial/MIS reports are properly and in timely manner prepared & submitted to the national office, donors, support offices and VFI as required on a monthly, quarterly and annual basis.
Risk Management
• Manage directly the safety and security within the MF Finance team based on guidance from MF Program manager and established WVV guidelines, through security assessment, planning and management.
• Maintain and update Risk Management Framework (RMF), Risk Appetite (RA) Statement, and the Risk tolerances to ensure they remain appropriate to the MFI’s activities
• Prepare reports on risk changes and trends that will have impact on operations and finance
• Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV.
Staff development
• Necessary training and other support are identified and provided to MF Finance Officer and Branch accountants.