World Vision International – Vietnam (WVV) invites competent candidates for the following position:
- WVV Special Project Finance Officer: 01 position
Regular work base: Nam Giang district, Quang Nam province
Interested candidates are invited to apply ONLINE via WORLD VISION VIETNAM'S WEBSITE BY 26 DECEMBER 2019
https://careers.wvi.org/jobs/vietnam/finance/wvv-special-project-finance-officer-nam-giang-quang-nam/14004
WORK CONTEXT / BACKGROUND:
World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of more than USD18,000,000 (FY18) with funding from 13 support countries in Europe, Asia, the Americas and Australia. WVV employs about 440 staff, of which 99% are Vietnamese nationals.
Area Program (AP) is a 5-10 year community development program that is an integrated approach to community development, emphasizing the process of community participation, ownership and sustainability, while addressing the macro and micro causes of poverty. WVV’s AP’s are located in diverse geographic locations: from remote mountainous ethnic minority communities, to the Red River Delta and to the urban slums of Ho Chi Minh City.
Special Project is a 3-5 year Grant project to focus on solving some key hot issues of community at district, provincial or city level to improve Well-being of children and enhance community’s capacity to sustain their children’s Well-being status.
PURPOSE OF POSITION:
The position supports WV Vietnam to maintain high standards of financial stewardship and assist the Project Manager in maintaining the books of accounts and other financial records of Project & adhering to the financial standards of World Vision financial system to ensure accountability. Besides, the position also conducts assigned monitoring tasks of the BMZ Project in the assigned sites to achieve the goal, outcomes, and outputs stated in the BMZ design document and logical framework.
ROLE DIMENSION/DESCRIPTION
1. FINANCIAL POLICY COMPLIANCE
Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation, both for WVV’s budget and partner’s (CRD) budget
Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.
All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM) and Financial Standard Requirements from Grant Donors
The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.
Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.
The financial transactions are monitored regularly to maintain project financial account in place and in order.
The application of Procurement procedure must be ensured as guided by NO, GC
The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.
WV accounting policies and procedures are communicated to all staff and relevant partners.
2. BUDGET MANAGEMENT & FINANCIAL REPORTS
Review monthly financial report of partner (CRD) for compliance, risk management.
Prepare and consolidate donor financial report according to the signed contract.
The Project Manager is assisted in planning and developing project budget and cash flow in line with the Plan of Action and log frame.
The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.
The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.
The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.
3. FILING
Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements and Grant Donor’s requirement
All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.