Light up your passion for Lights!
Join kobi lighting studio to elevate people&039;s lives by creating a sustainable environment where the harmony of Light and Darkness is highly valued!
We are looking for a Admin & Legal Intern to join the kobi team&039;s lighting journey in Ho Chi Minh, Vietnam for a 6- month internship!
What You&039;ll Do:
Contribute to kobi lighting studio’s smooth operations through efficient management of administrative and legal procedures within an international design environment.
In this role you will:
Assist with basic review of project contracts, NDAs, and meeting minutes.
Monitor and verify working timesheets and maintain accurate HR records.
Provide translation support (VN/EN).
Organise and update administrative archives and company databases to ensure compliance and accessibility.
Request and compare quotations, follow up on purchase orders and coordinate with suppliers.
Ensure efficient sourcing and purchasing of office equipment, supplies, and essential items to support daily operations.
and more...
Represent the company in administrative errands: government offices, notaries, and other official institutions.
Assist in preparing contracts with the company’s suppliers.
Act as a point of contact with partners and authorities for the submission or collection of documents.
Record and classify invoices and expenses, ensuring accurate tracking in collaboration with the accounting department.
Ensure compliance for all contracts and legal documents.
Support the preparation and follow- up of Work Permits, Business Visas, and Temporary Residence Cards (TRC) for foreign employees.
Requirements:
We value skill and care more than diplomas. You may be a great fit if you have:
Background in law, business, or public administration preferred
Flexibility and adaptability in a multicultural, fast- paced work environment.
Detail- oriented and reliable, with strong organisational skills
Ability to manage administrative tasks efficiently and meet deadlines.
Strong organizational and multitasking skills with attention to detail.
Familiar with Google Suite, Office 365
Fluency in English and Vietnamese (French is a plus)
Problem- solving mindset and willingness to learn.
Benefits:
Hands- on experience in international company management
Join a supportive, international team working on real- world architecture
Work in a calm, respectful, and learning- focused environment
Exposure to legal and operational challenges in the design world
Contribute to meaningful projects that are built within a year
Be part of an exciting French- Vietnamese creative and engineering agency at the forefront of a fast- growing market.
If you&039;re looking to join a diverse work environment that highly respects ethics and offers ample learning opportunities, please send your COVER LETTER and CV via the email: contact@kobistudio.com cc reallight@kobistudio.com
