Assets Management
Procurement
Coordinate with relevant departments to prepare the annual procurement plan.
Manage procurement- related IT systems for tracking inventory and goods flow.
Conduct negotiations, approve purchase orders, and oversee the delivery of goods and services.
Prepare and submit regular procurement reports.
Assess risks and control the procurement budget, while promoting a culture of long- term cost- saving.
Source, evaluate, and maintain long- term relationships with reliable suppliers and vendors.
Review contracts to ensure feasibility and compliance.
Develop cost- effective and efficient procurement strategies.
Assets Usage, Maintenance and Liquidation
Collaborate with relevant departments (e.g., IT, Accounting) and branches to monitor asset usage, maintenance, and disposal in accordance with company regulations.
Back Office Operation Management
Proactively propose solutions to address operational issues as they arise.
Act as the company’s liaison with external parties such as building management, government authorities, and affiliated companies.
Establish and optimize internal procedures, SOPs, SLAs to improve operational efficiency.
Plan and manage administrative operations, including office supplies, hygiene and cleaning services, transportation, and support for cross- functional or branch- specific projects.
Payment & Cost control
Develop the annual admin budget.
Manage general administrative expenses to ensure alignment with approved budgets.
Analyze spending patterns and propose solutions to improve cost efficiency.
Renovation & Construction Projects
Oversee the operations and administrative aspects of renovation and construction projects.
Monitor contracts, maintain documentation, process payments, supervise schedules and on- site activities.
Work directly at project sites to ensure progress and quality control throughout the construction process.
Team Management & Assigned Projects
Allocate tasks, set priorities, and monitor performance of team members to ensure deadlines, quality standards, and compliance requirements are met.
Ensure all assigned projects are delivered in alignment with company objectives, timelines, and approved budgets.
Manage, coach, and develop the Admin team to ensure effective execution of daily operations and assigned projects.
Prepare project updates, identify risks or issues, and proactively propose solutions to line manager.
Provide guidance, on- the- job training, and performance feedback to enhance team capability and operational efficiency.
Coordinate internal resources and cross- functional teams to implement projects assigned by direct manager or Board of Management.
Act as project owner or project coordinator for assigned initiatives, including planning, execution, progress tracking, and reporting.
