Administrative Officer

Procurement &; Supply Chain Management

- Manage logistics documentation including contract drafting, revision coordination, approval routing for signing and stamping, and customs documentation handling.
- Liaise with suppliers to obtain quotations, generate purchase orders, track order status, and coordinate goods receipt.
- Execute end- to- end procurement activities including goods ordering and receipt operations through the eBuy system (ERP), conducting inventory checks.
- Oversee inventory levels and manage supplies stock, ensuring adequate resources are available for departmental operations.

Development Center Operations &; Administration
- Monitor and coordinate routine departmental activities, collaborating with cross- functional teams to ensure all operations are executed on schedule.
- Manage correspondence distribution and archiving, including letters, emails, and packages, ensuring proper documentation and timely delivery.

Calendar Management; Event Coordination
- Manage comprehensive logistics support for expatriates visiting Vietnam for business purposes, including visa and/or resident permit processing, work permit coordination, and accommodation arrangements.
- Administer end- to- end business travel arrangements for staff, including invitation letters, visa applications, flight bookings, travel insurance, and accommodation.
- Plan and execute in- house and external events, ensuring seamless logistics and stakeholder coordination.

Additional Responsibilities- Undertake other duties and special projects as assigned by the Development Center Head to support departmental objectives and organizational goals.

Organization & Problem Solving: Strong organizational skills with a proactive, solution- oriented mindset.
Data & Analytics: Advanced Excel, Power Query, and Power BI; understanding of data modeling (Dim/Fact) and database normalization; DAX/SQL is a plus.
Communication: Fluent English with excellent written and verbal communication skills.
Administrative Experience: Minimum 1 year in an Administrative Officer/Administrator or similar role with solid office operations knowledge.

Laptop, Chế độ bảo hiểm, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Nghỉ phép năm

Cập nhật gần nhất lúc: 2026-03-03 07:10:03