Department Administrator

The Department Administrator provides comprehensive administrative and operational support to the Director and the department teams (Production & Quality). This role is responsible for managing day- to- day administrative activities, coordinating meetings and travel, and ensuring efficient communication and workflow within the department. The ideal candidate is highly organized, detail- oriented, and able to handle sensitive information with discretion.
Key Responsibilities:
Administrative Support

Maintain organized filing systems (both digital and physical) and ensure proper record management of confidential documents.
Screen, prioritize, and manage all incoming communications (emails, calls, correspondence).
Prepare, proofread, and format reports, presentations, and other business documents.
Manage and maintain the Director’s calendar, including scheduling meetings, appointments, and travel.
Coordinate logistics for internal and external meetings and events.

Travel & Itinerary Management

Arrange complex travel plans, including flights, accommodations, ground transportation, and visa applications.
Prepare detailed travel itineraries and ensure smooth coordination of all logistics during travel.

Meeting Coordination

Prepare meeting agendas, record accurate minutes, and track follow- up actions.
Coordinate with internal departments and external stakeholders to ensure seamless communication and execution of meeting deliverables.

Confidentiality & Discretion

Handle sensitive and confidential information with the highest level of professionalism and integrity.
Serve as a trusted liaison between the Director and internal/external contacts.

Personal Assistance

Provide occasional personal administrative support as needed.
Manage personal appointments, travel, and event arrangements when required.

Strong organizational, multitasking, and time management skills.
High level of discretion, professionalism, and attention to detail.
Excellent written and verbal communication abilities.
Fluent English communication.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Minimum 1- 2 years of experience in an Administrative or Executive support role.
Bachelor’s degree in Business Administration, English Linguistics, or any related majors.

Laptop, Chế độ bảo hiểm, Du Lịch, Phụ cấp, Xe đưa đón, Đồng phục, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2026-01-16 12:40:02