Department Administrator

Administrative SupportManage and maintain the Director’s calendar, including scheduling meetings, appointments, and travel.Screen, prioritize, and manage all incoming communications (emails, calls, correspondence).Prepare, proofread, and format reports, presentations, and other business documents.Coordinate logistics for internal and external meetings and events.Maintain organized filing systems (both digital and physical) and ensure proper record management of confidential documents.2. Travel & Itinerary ManagementArrange complex travel plans, including flights, accommodations, ground transportation, and visa applications.Prepare detailed travel itineraries and ensure smooth coordination of all logistics during travel.3. Meeting CoordinationPrepare meeting agendas, record accurate minutes, and track follow- up actions.Coordinate with internal departments and external stakeholders to ensure seamless communication and execution of meeting deliverables.4. Confidentiality & DiscretionHandle sensitive and confidential information with the highest level of professionalism and integrity.Serve as a trusted liaison between the Director and internal/external contacts.5. Personal AssistanceProvide occasional personal administrative support as needed.Manage personal appointments, travel, and event arrangements when required.

Bachelor’s degree in Business Administration, English Linguistics, or any related majors.Minimum 1- 2 years of experience in an Administrative or Executive support role.Strong organizational, multitasking, and time management skills.Excellent written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.High level of discretion, professionalism, and attention to detail.Fluent English communication.

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Cập nhật gần nhất lúc: 2026-01-30 00:35:03