Executive Assistant / Personal Assistant to BOD (Biên Hòa)

Executive Assistant
Responsibility in controlling budgets;
Set up of meetings, taking of meeting minutes and ensuring TOM is well prepared for meetings. as well as after each meeting, a report is to be sent to TOM.
Managing timelines for TOM as well as all HODs
Involve in commercial operation, strategy and contribute opinion to TOM
Checking of all documents before passing to TOM for signature
Inform TOM 1 month in advance on all key events and make necessary preparation for TOM to attend the key events
Be involved in planning and execution of projects that assigned by TOM
Being involved in decision- making processes
Personal Assistant
Organizing and maintaining diaries and making appointments;
Liaising with clients, suppliers and other staffs instead of TOM
Meeting and greeting visitors at all levels of seniority on behalf of TOM
Screening phone calls, enquiries and requests, and handling them on behalf of TOM
Dealing with incoming email and post, often corresponding on behalf of TOM
Preparing documents, briefing papers, reports and presentations;
Keeping all matters of confidential nature strictly confidential when TOM is exchanging information
Arranging travel, accommodation and occasionally travelling with TOM to take notes or dictation at meetings or to provide general assistance during presentations;
Others: Devising and maintaining office systems, including data management and filing

Ø
Knowledge and education level:
- University graduation upwards, in English, Business administration, Office Management or related field
Ø Skills
- Experienced in Secretarial duties
- Patient and well organized
- Good command in English (both verbal and writing)
- Interpersonal skill
Experience: at least 03 years

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Cập nhật gần nhất lúc: 2026-01-29 01:10:02