Executive Assistant To CEO

Key Responsibilities
As Executive Assistant to the CEO, you will act as the CEO’s frontline filter and coordination hub. You will help manage priorities, streamline communication, support basic legal/document review, and ensure that the CEO can focus on strategic decisions and high- impact work.

Executive Support & Frontline Filter
Monitor ongoing and pending tasks across departments and partners (Marketing, Tech/IT, Legal, Accounting, Media, etc.).
Manage the CEO’s calendar, key reminders, and follow- ups; “chase” stakeholders for deliverables and decisions.
Act as the CEO’s first line of filtering for requests, information, and issues before they reach the CEO.
Maintain a clear task- tracking system and regularly review priorities with the CEO.
Coordination, Communication & Gatekeeping
Screen and prioritize meeting requests, emails, and messages to protect the CEO’s time.
Serve as liaison between the CEO and internal teams (Marketing, Product/Tech, Media, Accounting etc.) and external partner (Legal, Sponsor, etc.)
Draft and review email communication, internal memos, reports, and presentations for clarity and professionalism.
Legal & Document Support
Coordinate with legal and relevant stakeholders on document revisions, approvals, and signatures.
Organize and maintain structured filing of contracts, legal documents, and key company records.
Support basic legal review of documents (contracts, MOUs, partnership agreements) for completeness, consistency, and alignment with templates before final approval by CEO.
Content Preparation & Research
Consolidate team updates and data into concise summaries, briefs, or reports for the CEO.
Conduct background research on partners, markets, competitors, and vendors when needed.
Assist in preparing pitch decks, proposals, and business materials for partners, sponsors, and investors.
Travel, Events & Other Support
Arrange business travel and logistics (flights, accommodation, schedules) for the CEO.
Support guest and client hospitality (welcoming, hosting, meeting arrangements).
Assist in planning and executing Fanzeal events such as app launches, marketing activations, and fan engagement events.
Handle ad- hoc projects, research tasks, translations, and occasional personal errands as agreed with the CEO.

Qualifications & Experience

Experience in assistant, coordination, or project support roles is a plus.
Bachelor’s degree in Business, Economics, Communications, Languages, Technology, or related field.
1–2 years of work experience.

Skills

Clear, professional, and concise communication style.
Strong English skills (spoken and written).
Excellent organizational, time management, and multitasking abilities.
Good command of Google Workspace (Docs, Sheets, Slides) and/or MS Office (Word, Excel, PowerPoint).

Personal Traits

Able to act as the CEO’s frontline filter and gatekeeper: screening information, prioritizing issues, and escalating only what matters.
Adaptable to startup pace and culture; comfortable with change and ambiguity.
Able to maintain confidentiality and demonstrate high professional integrity.
Detail- oriented, responsible, and highly reliable.
Proactive, fast learner, and solution- oriented; comfortable “figuring things out”.

Competitive salary and performance- based incentives.
Opportunity to work closely with the CEO and gain exposure to strategic projects.
Dynamic, open, and international working environment.
Allowance, parking support, and other company perks.
Direct involvement in high- impact projects in the sports & tech ecosystem.
Other Terms & Benefits
Probation period: 2 months.
Standard benefits: social insurance, health insurance, paid leave in accordance with Vietnamese labor law.
Frequent performance reviews and salary/bonus adjustments.
Candidates must sign NDAs and conflict- of- interest declarations as required.

Cập nhật gần nhất lúc: 2025-12-11 13:05:02