Executive Secretary Job Vacancy

Reporting to the Human Resources & Office Manager, the Executive Secretary will primarily provide support to the Office Managing Partner, and occasionally support 2- 3 other lawyers in our Ho Chi Minh City office. Responsibilities of the role will include but be not limited to:
• Assisting with the preparation of presentation materials;
• Assisting the finance team with client invoices, and liasing with the finance team to resolve any discrepancies or client queries;
• Other duties to be assigned as appropriate.
• Maintaining databases and assisting with administrative work;
• Providing assistance in planning internal and external events;
• Assisting with initial drafting of fee proposals and engagement letters in accordance with detailed instructions and the firm’s precedent documents;
• Archiving inactive files;
• Maintaining and updating the contacts database for lawyers;
• Providing coverage when other secretaries are on vacation or need support due to work volume; and
• Scheduling meetings and conference calls;
• Providing ad- hoc administrative assistance as required, including desktop research on potential clients and proofreading translation of documents using our proprietary in- house translation software;
• Formatting legal documents following the firm’s house style;
• Initiating conflicts checks and new business intake processes;
• Arranging travel for the OMP and lawyers through the firm’s designated travel agency;
• Maintaining physical and electronic filing systems;
• Preparing expense reimbursement requests for business expenses;

Cập nhật gần nhất lúc: 2026-01-19 11:15:03